Notice for Acquisition of Industrial Forklifts (Goods) Tender at LuxDev

This notice of invitation is launched by and according to the procedures of LuxDev, the Luxembourg agency Development Cooperation Agency, on behalf of project RWA/030 receiving financial support from the governments of Rwanda and the Grand Duchy of Luxembourg.

1. Identification and financing of the Project/Programme

• Title: Project RWA/030 - Improving skills for holistic employment in modern agriculture (ISHEMA)
• Source of financing: The government of Rwanda and the government of the Grand Duchy of Luxembourg as set out in the project’s/programme’s bilateral agreement n° dated 18/10/2024.
• Status of financing: Approved

2. Identification of the Contract

1. Type of contract:Goods
2. Object:Acquisition of Industrial Forklifts
3. Number:A-RWA030-2026-8501
4. Number of lots:2

• Lot 1: Electric Forklifts
• Lot 2: Diesel Forklifts

1. Grouping of lots:Possible, a tenderer may be awarded more than a single lot if he satisfies, cumulatively, the administrative and technical requirements of the lots to which he is tendering. 

3. Eligibility and evaluation criteria

• Origin: No restriction
• Eligibility: Economic operators satisfying the criteria included in the statement of good standing and in the ethics clauses of the general regulations.
• Evaluation: The most economically advantageous tender on the basis of price, administrative and technical criteria and incoterm CPT (Mombasa port, Kenya) will be granted the contract.
• Variants: Variants will be considered 

4. Location and timeframe

1. Location of the project: Rwanda
2. Terms and place of delivery: As per the technical specifications, Incoterm will be either FCA (Departure port), CPT (Mombasa port, kenya) or DAP (Kinazi TSS, Gitwe TSS and Mutobo TSS in Rwanda). The tenderers shall propose a price for each option. 

1. Performance period of the contract (per lot and not cumulative in case of award of several lots to the same tenderer): 

• for incoterm FCA : two (2) months; with a suspension for transport from departure port to final destination site.
• for incoterm CPT : four (4) months; with a suspension for transport from Mombasa to final destination sites.
• for incoterm DAP (Kinazi TSS, Gitwe TSS and Mutobo TSS): five (5) months;

commencing from the date indicated in the administrative order to commence services and ending with provisional acceptance.acceptance. 

Final acceptance and warranty obligations shall be governed by Articles 40 and 42 and shall survive the performance period.;

1. Validity period of tenders:120 days from the time limit for receipt of tenders 

5. Definitions 

• Awarding authority: Lux-Development
• Contracting authority: Project RWA/030 c/o Lux-Development
• Beneficiary: Rwanda TVET Board (Mutobo TSS, Kinazi TSS, and Gitwe TSS)
• Supervisor: to be appointed at a later stage
• Donor: Grand Duchy of Luxembourg
• Donor’s representative: Lux-Development 

6. Tender Dossier (TD)

• How to obtain the TD: The TD may be obtained free of charge at: procurement.rwanda@luxdev.lu
• Consultation of the dossier: N/A
• Written notifications and communications must be sent to the following address: procurement.rwanda@luxdev.lu
• Deadline for requests for additional information: fourteen (14) days before the deadline for submission of tenders
• Deadline for providing explanations to tenderers: eight (8) days before the deadline for submission of tenders

7. Language, currency, receipt and opening of tenders

1. Language: English
2. Currency: EUR
3. Tenders may be submitted electronically (in a zipped folder with dossier A-RWA030-2026-8503 and the tenderer’s identity in the subject line) to the following deposit area : https://luxdev1-my.sharepoint.com/:f:/g/personal/ange_muhimpundu_luxdev_lu/IgAthY-td5WmR7QZ9Zqg8AGSA…

Once you have submitted your technical and financial offer, you must send an email to the address below to inform us of your submission: procurement.rwanda@luxdev.lu

Any infringement of these measures (e.g. submission of offers outside the specified e-mail addresses or deposit areas) will constitute an element of non-compliance and will result in the rejection of the offer by the evaluation committee.

You will receive an acknowledgement of receipt of your offer following the deposit of the offer.

1. Deadline for receipt of tenders: 31.08.2026 at 03:00pm (Kigali time)
2. Date and time of the public opening session: One hour after the deadline for submission

8. Guarantees

1. Tender guarantee: Not required
2. Performance guarantee: 10% of the value of the contract
3. Other guarantees: see TD

9. Payments

All eligible payments which are part of this contract will be processed by Lux-Development on behalf of project RWA/030.

10. Information meeting and/or site visit

There will be a non-mandatory online information session 14 days after the publication of this tender on 12.08.2026.

11. Complementary or additional services

This contract does not include any complementary or additional acquisition of goods. In the event where complementary or additional acquisition of goods would be required (initially not included), its value will be limited to a maximum of 50% of the initial value of the contract. When several successive amendments are made, this limit applies to the value of each amendment.