Background information about the job or company (e.g., role context, company overview)

Project Administrative Assistant

Responsibilities or duties

• Setting up and maintaining filing systems for the project;
• Ensuring that the incoming and out coming correspondences are well maintained and keep copies for reference;
• Preparing and managing project correspondence, reports and documents when required;
• Organizing internal and external events, meetings, conferences, travel arrangements;
• Produce minutes for meetings;
• Transmit relevant documents within the institution and other organizations related to the project;
• Provide key support in liaising between RAB as well as CIP – finance, procurement, operations, administration and human resource teams
• Develop systems and execute tasks that ensure the operational excellence of the project
• Provide logistical support for trainings, workshops and project/field activities
• Assist project leadership in drafting and distributing letters; and seek confirmation of participation for events organized

Qualifications or requirements (e.g., education, skills)

Experience needed

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Setting up and maintaining filing systems for the project;
• Ensuring that the incoming and out coming correspondences are well maintained and keep copies for reference;
• Preparing and managing project correspondence, reports and documents when required;
• Organizing internal and external events, meetings, conferences, travel arrangements;
• Produce minutes for meetings;
• Transmit relevant documents within the institution and other organizations related to the project;
• Provide key support in liaising between RAB as well as CIP – finance, procurement, operations, administration and human resource teams
• Develop systems and execute tasks that ensure the operational excellence of the project
• Provide logistical support for trainings, workshops and project/field activities
• Assist project leadership in drafting and distributing letters; and seek confirmation of participation for events organized