Summary
Date Posted: Wednesday, March 30, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Project Coordinator
Type of contract: Fixed term
Working location: Gicumbi District
Supervisor: Head of Projects & RBM

Context of the position
SOS Children’s Villages Rwanda is an independent member association affiliated to the SOS Federation. SOS Children’s Villages Rwanda leverages existing community resources to strengthen quality childcare and protection through a holistic continuum of care tailored to orphans, vulnerable children, and their families. SOS Children’s Villages Rwanda actively advocates for the promotion of childcare and child protection. In Rwanda, SOS Children’s Villages operate in four locations based in Gasabo, Gicumbi, Kayonza and Nyamagabe Districts. In order to further fulfil the above-mentioned responsibilities, SOS Children’s Villages Rwanda is seeking for a competent Project Coordinator, in one of its locations.
(Gicumbi Location).

Job Purpose
Project Coordinator will be responsible for the overall coordination, supervision and reporting of all activities related to the project “Uburumbuke Iwacu - Strengthening community-based child care and protection of children from most vulnerable families in Nyamiyaga Sector, Gicumbi District” to ensure that the project’s objectives and results are achieved in a timely manner and according to the agreed standards in the project framework and in the related grant agreement document regarding Donor compliance.
Main Clients:
• Head of SOS Children’s Villages Location
• Head of Projects and RBM
• Project Co-Workers
• National Family Strengthening Programme Advisor
• Programme participants
• Community volunteers
• CBOs members

Priority Tasks & Responsibilities
• Management Of Partnership Agreements.
• Read and understand the Partnership Agreement (PA) signed between SOS CV Rwanda and SOS Iceland
• Liaise with International Partnership Development (IPD) Manager in case there are issues involving changes of the PA signed with the donor (change in target group/project beneficiaries, activities, budget, staff and timeline)
• Seek donor’s approval before implementing any changes in signed PA
• Ensure proper documentation of requests and approvals of changes in PA
• Liaise with IPD Manager in case you are to process cost/non-cost extension, Addendum of PA, or other IPD related matters
• Keep IPD Manager, Head of Projects & RBM and Programs Director copied in all communications addressing contract management issues

Financial Management & donor grant requirements compliance.
• Responsible for proper management of project grants
• Responsible for budgeting / budget revision / liquidity plan tasks
• Monitor budgets and speed up spending to avoid unnecessary underspending or overspending
• Process requests for budget reallocation if need be and inquire donor approvals
• Set up clear measures mitigating budget underspending or overspending
• Regularly monitor actuals versus budgets (BVAs)
• Liaise with the Grant Accountant and ensure regular posting of support documents in the system
• Compile donor reports and process reviews by the Head of Projects, Programs Director and IPD Manager before submission to the donor
• Ensure timely submission of donor reports (Financial, Monthly, Quarterly, Annual Reports)
• Keep IPD Manager, Head of Projects and Programs Director copied in all communications (e.g emails, skype calls) addressing issues related to donor grant requirement compliance
• Ensure proper use of project assets including Project car, camera, laptops, etc
• Follow up on donor enquiries, read and respond emails

Coordination & delivery of project activities.
• Ensure Project Team has good understanding of core project documents including full proposal (IMPACT Matrix), targets, outcomes, approved budget, log frame, etc
• Oversee planning, monitoring, and implementation of all project activities
• Master project activities and ensure timely implementation & completion of activities
• Ensure good collaboration with project stakeholders including government institutions, Ministry of Gender, and Family Planning (MIGEPROF), National Child Development Agency (NCDA), local authorities, community structures (e.g., Inshuti Z’ Umuryango), schools, etc.
• Represent SOS CV Rwanda in government forums (e.g JADF) and Child Protection Technical Working Groups, etc.
• Draft Terms of Reference (ToR) for the recruitment of external consultants
• Ensure proper collaboration with external consultants who support in Baseline, End line Evaluation
• Monitor and coordinate the work of external consultants and liaise with Head of Projects & RBM if there are any issues
• Conduct knowledge gaps assessment and contribute to capacity building of project team
• Supervise the work of Project Team (e.g Field Officers and the Driver) and conduct Performance Appraisal
• Be proactive to inform Head of Projects & RBM and IPD Manager of any challenges met during project implementation
• Set up a clear plan for EXIT PLAN (e.g., identification of local Authorities or Local NGO to handover project interventions) and submit Project Closure Report
• Performs any other duties assigned by supervisor to build synergy with other SOS Team Members

Key Success Indicators:
• Effective management of partnership agreement with SOS Iceland
• Compliance to donor grant requirements (e.g. reports, spending)
• Effective management of project budget
• Effective planning and monitoring of activities
• Timely completion of project activities
• Timely achievement of project targets and outcomes
• Quality of donor reports (Result-based reporting, timely submission)
• Good relationship and transparent communication with the Donor
• Good relationship and collaboration with project stakeholders
• Effective collaboration with external consultants (e.g. Baseline & Endline evaluation)

Required Experience And Qualification:
• Bachelor’s Degree in social sciences (e.g social work, sociology, education, rural development, psychology, Business Administration, etc). Having a Master ‘s Degree will be an added value
• At least 6 successive years working with International NGOs and managing projects funded by international donors
• At least 6 years’ experience managing donor funded projects and donor reporting
• At least 4-years proven experience in leadership and people management
• Prior experience managing children-focussed interventions will be an added value
• Ability to build networks, work independently, self-organised, innovative, fulfil commitments and meet deadline.
• Fluent in English and Kinyarwanda. Good communication in French will be added value. Excellent written and verbal communication in English is a requirement.
• A team Leader, result-oriented and flexible to deliver with tight deadlines
• Ability to develop guidelines and tools and oversee their implementation.

Other Competencies:
• Good understanding of international child right frameworks, child safeguarding, child, mental health and psychosocial support
• Strong Skills in project cycle management (planning, monitoring, and reporting)
• Organisational and problem-solving skills.
• Strong computer skills (MS Word, Excel, PowerPoint).
The Project Coordinator – Uburumbuke Iwacu – FS Byumba Project will also abide to other SOS internal policies below:

Child Safeguarding & Protection Policy
• At all times, avoid actions or behaviour that could be construed as poor or potentially abusive practice. Whatever decisions and actions taken should be with the best interest of the child in mind.
• Data Protection
• At all times ensure that personal data of SOS CV beneficiaries and their families as well as SOS CV Rwanda co-workers is handled confidentially and in accordance with prevailing SOS standards.
• Ensure that personal donor information and data used and administered for the benefit of SOS CV Rwanda, is stored and transferred securely, handled confidentially and in accordance with prevailing data protection laws. Donor data will remain under the control of SOS CV Rwanda and shall not be forwarded to or swapped with other organizations


Work Hours: 8

Experience in Months: 72

Level of Education: Bachelor Degree

Job application procedure
The interested Candidates in this position should send a detailed CV, application letter and other required documents to sos.recruitment@sos-rwanda.org  and properly fill the application form found at the following LINK by not later than 04 April 2022.
The application file should contain:
-A cover letter,
-Detailed CV with three referees,
-Copy of academic qualifications
Please indicate in the subject line “Project Accountant”. The deadline for application is Monday the 04th of April 2022.
N.B Only shortlisted candidates will be contacted.
Late applications will not be accepted.
“SOS Children’s Villages Rwanda/ International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasize to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.
Done at Kigali, 25 March 2022
Jean Bosco KWIZERA
National Director
SOS Children’s Villages Rwanda

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