Job Purpose:

The Accountant Receivables is responsible for managing all accounts receivable functions of Rwanda Ultimate Golf Course Ltd. This includes billing, posting payments, reconciling customer accounts, monitoring outstanding balances, and ensuring timely collection of revenues from members, guests, and corporate clients. The role also supports accuracy in reporting and coordination with operational departments to maintain financial integrity and excellent customer service.

Key Responsibilities

• Prepare and issue invoices for all sales transactions, including F&B, golf, membership, accommodation, wellness, and corporate events.
• Record and reconcile daily revenue from point-of-sale systems (e.g., MICROS) and Property Management Systems (PMS).
• Post customer payments accurately and in a timely manner.
• Maintain up-to-date accounts receivable records, ensuring accuracy and completeness of customer ledgers.
• Follow up on outstanding payments and ensure collections are made within agreed credit terms.
• Monitor member accounts and prepare monthly statements for distribution.
• Liaise with the Membership, F&B, Golf, and Commercial departments to confirm billing details and resolve discrepancies.
• Work closely with the Chief Accountant and finance director to reconcile revenues and receivables at month-end.
• Coordinate with the Front Office and Cashiers to ensure accurate posting of guest folios and event charges.
• Support management with data for financial reports, audits, and budgeting exercises.
• Ensure all receivable transactions comply with company financial policies and internal controls.
• Assist in maintaining proper documentation for all billing and collection activities.
• Prepare reports on overdue accounts and recommend actions for collection or escalation.
• Participate in the monthly and year-end closing process.
• Prepare aging analysis of accounts receivable and highlight delinquent accounts.
• Support periodic revenue reconciliation between POS, PMS, and accounting systems.
• Generate customer account summaries and assist in financial statement preparation.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• Professional certification (CPA, ACCA, or equivalent) is an added advantage.
• Minimum of 3 years’ experience in accounting, preferably in hospitality, leisure, or service-oriented industries.
• Solid understanding of accounting principles, billing, and collections processes.
• Proficiency in accounting software (e.g., Sage, QuickBooks, or ERP systems).
• Experience with hospitality systems such as MICROS POS, Opera / Protel / Cloudbeds PMS, and membership billing platforms is an asset.

Key Skills & Competencies

• Strong analytical and numerical skills with attention to detail.
• Excellent communication and customer service skills for interacting with clients and members.
• Ability to work collaboratively with cross-functional teams (Finance, F&B, Golf, Commercial, Guest Experience).
• High integrity, confidentiality, and commitment to accuracy.
• Time management and ability to handle multiple priorities under tight deadlines.
• Strong problem-solving and reconciliation abilities.

• Prepare and issue invoices for all sales transactions, including F&B, golf, membership, accommodation, wellness, and corporate events.
• Record and reconcile daily revenue from point-of-sale systems (e.g., MICROS) and Property Management Systems (PMS).
• Post customer payments accurately and in a timely manner.
• Maintain up-to-date accounts receivable records, ensuring accuracy and completeness of customer ledgers.
• Follow up on outstanding payments and ensure collections are made within agreed credit terms.
• Monitor member accounts and prepare monthly statements for distribution.
• Liaise with the Membership, F&B, Golf, and Commercial departments to confirm billing details and resolve discrepancies.
• Work closely with the Chief Accountant and finance director to reconcile revenues and receivables at month-end.
• Coordinate with the Front Office and Cashiers to ensure accurate posting of guest folios and event charges.
• Support management with data for financial reports, audits, and budgeting exercises.
• Ensure all receivable transactions comply with company financial policies and internal controls.
• Assist in maintaining proper documentation for all billing and collection activities.
• Prepare reports on overdue accounts and recommend actions for collection or escalation.
• Participate in the monthly and year-end closing process.
• Prepare aging analysis of accounts receivable and highlight delinquent accounts.
• Support periodic revenue reconciliation between POS, PMS, and accounting systems.
• Generate customer account summaries and assist in financial statement preparation.

• Strong analytical and numerical skills with attention to detail.
• Excellent communication and customer service skills for interacting with clients and members.
• Ability to work collaboratively with cross-functional teams (Finance, F&B, Golf, Commercial, Guest Experience).
• High integrity, confidentiality, and commitment to accuracy.
• Time management and ability to handle multiple priorities under tight deadlines.
• Strong problem-solving and reconciliation abilities.

• Bachelor’s degree in Accounting, Finance, or a related field.
• Professional certification (CPA, ACCA, or equivalent) is an added advantage.
• Minimum of 3 years’ experience in accounting, preferably in hospitality, leisure, or service-oriented industries.
• Solid understanding of accounting principles, billing, and collections processes.
• Proficiency in accounting software (e.g., Sage, QuickBooks, or ERP systems).
• Experience with hospitality systems such as MICROS POS, Opera / Protel / Cloudbeds PMS, and membership billing platforms is an asset.