The Executive Secretary role is a key administrative position within the Nyanza district, operating at Level 8.II under Statute. This position involves significant coordination and administrative duties at the Cell level, contributing to the overall governance and development of the area. The role requires a proactive individual who can effectively manage daily operations, ensure citizen safety and security, and mobilize community participation in government programs.

Job Responsibilities:

• To coordinate and perform daily duties related to Cell administration.
• To ensure safety and security of the citizens at cell level.
• To coordinate development and innovation activities at cell level.
• To mobilize citizens on participation in government programs at the Cell level.
• To coordinate community policing related activities at cell level.
• To coordinate revenue generation activities at cell level.
• To coordinate and monitor activities of the land Committee at the Cell level.
• To serve as a civil registrar and deliver services related to civil registration at cell level.
• To coordinate the collection of basic statistical data on the state of the Cell and submit them to the Executive Secretary of the Sector.
• Coordinate the planning and reporting activities at cell level.
• Ensure timely submission of all reports requested from the Cell Administration.
• Ensure effective coordination and reporting on the performance of Cell-level stakeholders, including volunteer groups, NGOs, FBOs, and other partners.
• To keep all documents of the Cell.
• To be a rapporteur of meetings of the Consultative Committee on Development of the Cell.
• To ensure proper management of the government property in the Cell.
• To coordinate the implementation of activities approved by competent higher authorities.
• Support the proper use of land in accordance with the District Master Plan or physical plans and assist in preventing and eliminating illegal land use and unauthorized constructions within the Cell.
• To perform other responsibilities as may be specified by other laws.
• Perform any other duties assigned by the supervisor.

Qualifications and Experience:

Specific qualifications and experience requirements are detailed in the full job posting and will be assessed during the selection process. The role requires strong organizational, communication, and coordination skills.

• To coordinate and perform daily duties related to Cell administration
• To ensure safety and security of the citizens at cell level
• To coordinate development and innovation activities at cell level
• To mobilize citizens on participation in government programs at the Cell level
• To coordinate community policing related activities at cell level
• To coordinate revenue generation activities at cell level
• To coordinate and monitor activities of the land Committee at the Cell level
• To serve as a civil registrar and deliver services related to civil registration at cell level
• To coordinate the collection of basic statistical data on the state of the Cell and submit them to the Executive Secretary of the Sector
• Coordinate the planning and reporting activities at cell level
• Ensure timely submission of all reports requested from the Cell Administration
• Ensure effective coordination and reporting on the performance of Cell-level stakeholders, including volunteer groups, NGOs, FBOs, and other partners
• To keep all documents of the Cell
• To be a rapporteur of meetings of the Consultative Committee on Development of the Cell
• To ensure proper management of the government property in the Cell
• To coordinate the implementation of activities approved by competent higher authorities
• Support the proper use of land in accordance with the District Master Plan or physical plans and assist in preventing and eliminating illegal land use and unauthorized constructions within the Cell
• To perform other responsibilities as may be specified by other laws
• Perform any other duties assigned by the supervisor

• Coordination
• Administration
• Security
• Development
• Innovation
• Mobilization
• Community Policing
• Revenue Generation
• Land Management
• Civil Registration
• Data Collection
• Reporting
• Stakeholder Management
• Document Management
• Meeting Rapporteur
• Property Management
• Activity Implementation
• Land Use Planning
• Legal Compliance
• Supervision

• Level:8.II
• Under Statute