General information

HRIS Service Team Lead M/F

General informations

Africa Global Logistics Rwanda Limited, a company duly incorporated under the laws of Rwanda and its offices at Kigali Special Economic Zone, P.O.Box 1338, Kigali, Rwanda is specialised in transport and logistics

Job description

Job Title

HUMAN RESOURCES MANAGEMENT

HRIS Service Team Lead M/F

Contract Type

PERMANENT

Job Location

East Africa, Rwanda, KIGALI

Working Hours

Full time

Mission Description

Take ownership of more complex issues and change requests, and provide technical and functional expertise on the HRIS. The role requires senior-level skills, with in-depth system knowledge and advanced analytical capabilities.

Key Responsibilities

• Diagnose and resolve Level 2 functional incidents escalated by Level 1 support (e.g., calculation errors, workflow issues, specific access problems)
• Analyze system enhancement or configuration needs expressed by HR departments or business units
• Perform configuration, parameter setup, and testing of HRIS modules following system changes or projects (e.g., implementation of new HR processes, creation of new access profiles)
• Participate in the integration of new functionalities or additional modules
• Provide technical and functional support to HR teams and key users
• Contribute to the drafting of functional specifications for developments or system integrations
• Conduct regular system audits to identify improvement opportunities
• Train and support key users and Level 1 support teams
• Administer user accounts and roles, manage access profiles and authorizations in compliance with data security policies
• Collaborate with IT on managing interfaces and integrations between the HRIS and other information systems (payroll, time & attendance, local HRIS systems, third-party tools)
• Participate in the implementation and maintenance of integration solutions (APIs, ETL, data flows)
• Monitor technological developments related to the HRIS and associated tools
• Manage system updates and version upgrades in coordination with vendors and internal technical teams
• Ensure data security and regulatory compliance
• Contribute to documentation of technical architecture, integration flows, and administration procedures

The main tasks are identified but not exhaustive, as new activities may be proposed as long as they are directly related to the role.

Position Dimensions

The role requires confirmed experience in Payroll and HR Administration (HR admin), post-payroll processes, and related tools (HRIS, time and attendance systems, and digitalization tools), as well as proven experience in HRIS management/administration within a Level 2/3 support function in an HRIS unit or HRIS Service Center, along with a strong and continuous focus on customer satisfaction.

Profile

Key Requirements

• In-depth Experience of HR/Payroll functions
• Proven experience coordinating a Level II HRIS support service
• Strong understanding of integration and system upgrade challenges
• Strong mastery and understanding of an HRIS system
• Proven experience in HRIS and Time & Attendance (T&A) project management
• Excellent verbal communication skills and strong writing abilities
• Strong proficiency in office tools (PowerPoint, Word, Excel)
• Strong understanding of the HRIS ecosystem
• Ability to manage outsourcing service contracts and application maintenance (TMA) contracts
• Ability to audit an organization and challenge change requests

Key Competencies

• Strong autonomy while being able to report and provide updates
• Ability to work in a team and within a network
• Tenacity
• Proactivity
• Ability to propose ideas and improvements
• Empathy
• Strong customer service mindset and attention to detail
• Strong organizational skills and rigor
• Ability to prioritize tasks and organize work while considering internal client constraints
• Adaptability
• Analytical and synthesis mindset
• Discipline and rigor
• Ability to question and challenge existing practices
• Versatility

• Diagnose and resolve Level 2 functional incidents escalated by Level 1 support (e.g., calculation errors, workflow issues, specific access problems)
• Analyze system enhancement or configuration needs expressed by HR departments or business units
• Perform configuration, parameter setup, and testing of HRIS modules following system changes or projects (e.g., implementation of new HR processes, creation of new access profiles)
• Participate in the integration of new functionalities or additional modules
• Provide technical and functional support to HR teams and key users
• Contribute to the drafting of functional specifications for developments or system integrations
• Conduct regular system audits to identify improvement opportunities
• Train and support key users and Level 1 support teams
• Administer user accounts and roles, manage access profiles and authorizations in compliance with data security policies
• Collaborate with IT on managing interfaces and integrations between the HRIS and other information systems (payroll, time & attendance, local HRIS systems, third-party tools)
• Participate in the implementation and maintenance of integration solutions (APIs, ETL, data flows)
• Monitor technological developments related to the HRIS and associated tools
• Manage system updates and version upgrades in coordination with vendors and internal technical teams
• Ensure data security and regulatory compliance
• Contribute to documentation of technical architecture, integration flows, and administration procedures

• In-depth Experience of HR/Payroll functions
• Proven experience coordinating a Level II HRIS support service
• Strong understanding of integration and system upgrade challenges
• Strong mastery and understanding of an HRIS system
• Proven experience in HRIS and Time & Attendance (T&A) project management
• Excellent verbal communication skills and strong writing abilities
• Strong proficiency in office tools (PowerPoint, Word, Excel)
• Strong understanding of the HRIS ecosystem
• Ability to manage outsourcing service contracts and application maintenance (TMA) contracts
• Ability to audit an organization and challenge change requests
• Strong autonomy while being able to report and provide updates
• Ability to work in a team and within a network
• Tenacity
• Proactivity
• Ability to propose ideas and improvements
• Empathy
• Strong customer service mindset and attention to detail
• Strong organizational skills and rigor
• Ability to prioritize tasks and organize work while considering internal client constraints
• Adaptability
• Analytical and synthesis mindset
• Discipline and rigor
• Ability to question and challenge existing practices
• Versatility

• In-depth Experience of HR/Payroll functions
• Proven experience coordinating a Level II HRIS support service
• Strong understanding of integration and system upgrade challenges
• Strong mastery and understanding of an HRIS system
• Proven experience in HRIS and Time & Attendance (T&A) project management
• Excellent verbal communication skills and strong writing abilities
• Strong proficiency in office tools (PowerPoint, Word, Excel)
• Strong understanding of the HRIS ecosystem
• Ability to manage outsourcing service contracts and application maintenance (TMA) contracts
• Ability to audit an organization and challenge change requests