Job Purpose

To maintain accurate, well-organized, and secure stock records for Solid Africa’s stores. The Inventory Controller ensures that goods are received, stored, issued, and tracked correctly, supporting reliable operations and responsible use of resources.

Key Responsibilities

• Receive and inspect deliveries against purchase orders, delivery notes, and specifications.
• Record all stock received, issued, transferred, returned, or disposed of using the approved inventory system and documents.
• Maintain accurate stock cards, registers, and digital inventory records.
• Store goods safely and systematically, ensuring proper labeling, access control, and suitable storage conditions.
• Issue items only against authorized requests and obtain recipient acknowledgment.
• Monitor stock levels and identify shortages, excess, damaged, expired, or slow-moving items; report concerns promptly.
• Conduct regular physical stock counts and reconcile results with recorded balances.
• Investigate and report discrepancies, losses, or damage in line with organizational procedures.
• Prepare inventory reports covering stock balances, usage, reorder needs, and variances.
• Analyze historical and current consumption, stock balances, lead times, and planned requirements to forecast future procurement needs.
• Prepare and update procurement forecasts and replenishment recommendations, coordinating with procurement, finance, and program teams to support timely purchasing.
• Review forecast assumptions regularly and adjust recommendations when consumption patterns, program plans, or supplier lead times change.
• Notify the responsible manager when stock reaches reorder levels or forecast demand may create a shortage or surplus.
• Apply stock-rotation practices, such as first-in, first-out, where appropriate.
• Keep the stores clean, orderly, and compliant with health, safety, and security requirements.
• Maintain supporting documents for audit and ensure inventory transactions are properly approved.
• Coordinate with procurement, finance, program, and other relevant teams.

Qualifications and Experience

• Degree in inventory management, stores management, logistics, procurement, accounting, or a related field.
• At least 4 years of experience in inventory control, stores, or warehouse operations is an advantage.
• Advanced computer skills and familiarity with spreadsheets or inventory software.
• Experience maintaining accurate records and handling stock documentation.

Key Skills and Competencies

• High integrity and accountability.
• Strong attention to detail and numerical accuracy.
• Good organization and record-keeping skills.
• Ability to identify and report discrepancies.
• Clear communication and teamwork.
• Ability to follow procedures and manage confidential information.

Performance Measures

• Accuracy of stock records and physical counts.
• Timeliness and completeness of inventory reports.
• Proper documentation and authorization of stock movements.
• Reduction in unexplained losses, damage, and stock discrepancies.
• Compliance with storage, safety, and stock-rotation procedures.

• Receive and inspect deliveries against purchase orders, delivery notes, and specifications.
• Record all stock received, issued, transferred, returned, or disposed of using the approved inventory system and documents.
• Maintain accurate stock cards, registers, and digital inventory records.
• Store goods safely and systematically, ensuring proper labeling, access control, and suitable storage conditions.
• Issue items only against authorized requests and obtain recipient acknowledgment.
• Monitor stock levels and identify shortages, excess, damaged, expired, or slow-moving items; report concerns promptly.
• Conduct regular physical stock counts and reconcile results with recorded balances.
• Investigate and report discrepancies, losses, or damage in line with organizational procedures.
• Prepare inventory reports covering stock balances, usage, reorder needs, and variances.
• Analyze historical and current consumption, stock balances, lead times, and planned requirements to forecast future procurement needs.
• Prepare and update procurement forecasts and replenishment recommendations, coordinating with procurement, finance, and program teams to support timely purchasing.
• Review forecast assumptions regularly and adjust recommendations when consumption patterns, program plans, or supplier lead times change.
• Notify the responsible manager when stock reaches reorder levels or forecast demand may create a shortage or surplus.
• Apply stock-rotation practices, such as first-in, first-out, where appropriate.
• Keep the stores clean, orderly, and compliant with health, safety, and security requirements.
• Maintain supporting documents for audit and ensure inventory transactions are properly approved.
• Coordinate with procurement, finance, program, and other relevant teams.

• High integrity and accountability.
• Strong attention to detail and numerical accuracy.
• Good organization and record-keeping skills.
• Ability to identify and report discrepancies.
• Clear communication and teamwork.
• Ability to follow procedures and manage confidential information.

• Degree in inventory management, stores management, logistics, procurement, accounting, or a related field.
• At least 4 years of experience in inventory control, stores, or warehouse operations is an advantage.
• Advanced computer skills and familiarity with spreadsheets or inventory software.
• Experience maintaining accurate records and handling stock documentation.