Vacancy title:
Purchasing Officer

Jobs at:
One Acre Fund

Deadline of this Job:
Open until Filled

Duty Station:
Kigali, Rwanda

JOB DETAILS:
The Rwanda Procurement team is responsible for over $800,000 in spend each year across over 1,000 transactions and is responsible for every institutional goods/services including construction materials/services purchasing on behalf of over 100,000 smallholder farmers. This team purchases all items needed to keep our program running.
Working with the Procurement team requires frequent written and verbal communication with our suppliers as well as the various teams within One Acre Fund that we are procuring operational goods and services for. We are seeking a Purchasing Officer to provide support to the Rwanda Procurement team in the purchase of construction materials/services and other operational goods.
Responsibilities of the Purchasing Officer include:
Market Research

• Conduct market research related to construction materials, operational goods and services
• Reinforce the organization’s supplier database through continuous market research
• Assess prevailing market prices in order to estimate financial savings made through the Procurement team
• Maintain long-term business relationships with the organization’s suppliers as well as identify and build new supplier relationships for new or existing products

Purchase

• Execute request for quotations, supplier selection, and purchases from Kigali and regions
• Negotiate for the best prices for all purchased goods and services
• Follow-up with the Finance team to make sure suppliers are paid on time
• Build strong relationships with requesting departments, especially the Infrastructure team to understand their procurement needs
• Support Purchasing team on supplier and category management activities

Quality Assurance

• Quality check goods at delivery point and handle any quality/quantity issues with supplier
• Use quality checking tools/documents and share supporting documents with SAP Data Administrator in a timely manner
• Keep track of quality assurance activities and issues in dedicated tool/system

Deliveries Management

• Negotiate best delivery/payment terms with suppliers
• Ensure reception of goods at the organization’s Kigali office, HQ and different construction sites/stores.
• Collect all purchases’ supporting documents from suppliers and share with SAP Data Administrator in a timely manner

Transport Management

• Coordinate with the Transport team to book cars for goods’ shipments
• Control loading and off-loading of goods at the organization’s Kigali office, Rubengera HQ and construction sites
• Guarantee delivery traceability through use of dedicated documents/tools (e.g. delivery notes)
• Ensure shipments/deliveries are compliant with the organization’s transport policy

Systems and processes

• Provide support on procurement projects execution (e.g. supplier database maintenance)
• Work with the Infrastructure team to elaborate procurement plans for their various construction projects
• Identify opportunities for cost savings through upstream supplier relationships

Career Growth and Development
One Acre Fund invests in building management and leadership skills. Your manager will invest significant time in your career development. We provide constant, actionable feedback delivered through mentorship and through regular management consulting-style career reviews. We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that each person can be passionate about. Because of our rapid growth, we constantly have new high-level roles opening up and opportunities in many functions. This results in fast career growth for our staff.
Qualifications
We are seeking exceptional professionals with experience in and a passion for procurement, supply chain or sales. Experience in construction/civil engineering procurement preferred.
Candidates that meet the following criteria are strongly encouraged to apply:

• A diploma/degree in procurement/supply chain/Logistics/Construction Management/ civil engineering is preferred
• Experience in procurement or sales of construction materials/services is strongly preferred
• Advanced knowledge of construction materials/services
• Strong interpersonal and communication skills with suppliers, peers, and management
• You’re a dynamic and pro-active person with a can-do attitude
• Creativity and strong problem-solving skills
• Hands-on person who doesn’t take no for an answer and constantly looks for alternative solutions to problems
• A passion for world-class customer service
• Strong computer skills in at least Microsoft Word, Excel, and PowerPoint preferred
• Language: Fluent in English required, French preferred

Preferred Start Date
ASAP

Job application procedure
Please click on this link:
https://docs.google.com/forms/d/e/1FAIpQLSdCuyGjRuk3nXHMZN9aS53AyA_FucIG76UC8LR34oeQWdCRBg/viewform 
You will be prompted to a form that must be completed. At the end of the form you will have the opportunity to write a motivational letter and upload your CV.
We are offering a world class professional and international environment that focuses on your career development and are looking forward to receiving your application.