Job Information
SUBSIDY CLAIMS AND VERIFICATION COORDINATOR Job at The Development Bank of Rwanda - Career Opportunity in Rwanda
Job Category: Administrative
Job Type: Full-Time
Deadline of this Job: 02 July 2021
Duty Station: Kigali
Posted: 21-06-2021
Job Status
No of Jobs: 1
Start Publishing: 21-06-2021
Stop Publishing (Put date of 2030): 21-06-2038
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Job Description

Vacancy title:

[ Type: FULL TIME , Industry: Finance , Category: Admin & Office ]

Jobs at:

The Development Bank of Rwanda

Deadline of this Job:
02 July 2021  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Monday, June 21, 2021 , Base Salary: Not Disclosed


The Development Bank of Rwanda is Rwanda’s only National Development Bank mandated to support Rwanda’s development goals. Over the last years, the bank has undergone substantial re-organization aimed at positioning it as an “innovative and sustainable provider of development finance for socio-economic impact”.
To achieve this vision, the bank’s new strategic plan (2018-2024) has outlined 3 key strategic themes.

Operational Excellence: Continuous improvement of our credit and risk management system, financial performance and customer services.
Strategic Partnerships: Forming strategic partnerships to deliver our mandate is a key component of our core activities.
Dynamic Culture: Continuously improving our pool of knowledge to have the most competent and skilled employees.
To help accomplish this ambitious and exciting vision, the Development Bank of Rwanda (BRD) would like to recruit suitable qualified candidates under PSPE (Private Sector Participation in the Generation and Distribution of Electricity from Renewable Sources) and Clean cooking/REF (Renewable Energy Fund) projects to fill the following positions

BRD is committed to respecting gender equality and disability norms. We promote gender responsive practices. Qualified candidates particularly females and persons living with disabilities are encouraged to apply.
Job Title: Subsidy Claims & Verification Coordinator
Background Information
Job Title: Subsidy Claims and Verification Coordinator
Department: SPIU
Duo Reports to:
• Functionally to the REF Project Coordinator
• Administratively to the Head of SPIU
Contract terms: 2 years Fixed-Term contract on a full-time basis based in BRD HQ with possibility of extension

Purpose of the Job
BRD is recruiting for a Subsidy Claims and Verification Coordinator who will oversee BRD’s supervision and coordination of the subsidy claims and verification process as part of the REF Window 5 and clean cooking RBF implementation. Solar and clean cooking companies that have a signed subsidiary grant agreement with BRD will claim the end-user subsidies once or twice per quarter. The objective of the claiming and verification process is to ensure that the subsidy has reached eligible customers by participating companies offering eligible Solar Home System (SHS) and clean cooking products. It is the responsibility of the Subsidy Claims and Verification Coordinator to ensure that the claiming and verification process happens in accordance with the Window 5 Operations Manual (OM)and clean cooking RBF (Result Based Finance) OM.

Scope of work
BRD’s implementing partner EDCL, through Independent Verification Agents, executes the claiming process and verification of results and reports to BRD its recommended response to the subsidy claims. Given the fiduciary responsibility of BRD in the management of the Window 5 and clean cooking RBF funds, it will be the role of the Subsidy Claims and Verification Coordinator to oversee the process and to be the liaison between BRD and the Project Manager at EDCL (as well as an Independent Verification Agency, once on board) in charge of processing claims and managing the verification process

Main Responsibilities of the Job
• Represent BRD with the implementing partners by being the liaison for EDCL, the IVA and the World Bank on any topics related to claiming and verification.
• Review verification reports and recommend for approval, including recommendations for subsidy disbursement, as submitted by EDCL.
• Provide quality checks on the execution of different types of verification (ie. desk/payment/phone/field).
• Ensure timely internal sign-off and execution of disbursement requests.
• Set up and improve policies and procedures, in line with the Window 5 OM and clean cooking RBF OM, that ensure an effective, timely and adequate response to the claim submissions by the solar and clean cooking companies.
• Provide inputs during the procurement process of the IVA.
• Once the IVA is on board, assist the EDCL in managing the contract with the IVA.
• In close collaboration with the M&E Officer, keep track of claims submitted, claims approved, disbursements made and earmarked budget remaining.
• Monitor that roles and responsibilities between BRD and EDCL (and the IVA) are adhered to, as stipulated in the Service Level Agreement between BRD and EDCL.
• Analyze and implement lessons learned from the Endev Pro Poor RBF in Rwanda and/or similar RBF programs.
• Report regularly on the implementation progress and lessons learned during the implementation of window 5 and clean cooking RBF.
• Lead EDCL’s efforts to continuously modify and maintain the eligibility tool in support of the REF window 5.
• Manage and maintain all other digital technology that is developed and/or used by the REF/clean Cooking RBF.
• Troubleshoot any breakdowns of digital technology and escalate matters to management, as needed.
• Liaise with external software developers and internal IT Officers to maintain and upgrade digital systems and online platforms and ensure that they effectively serve the REF/Clean Cooking programs.
• Liaise with the IVA and with solar companies/Clean cooking Companies to integrate software platforms and to streamline data flows.
• Ensure that all REF/ CC RBF data is stored, managed and secured in line with internal and external privacy and confidentially policies and regulations.
• Carry out any other assignment given by the line managers.
Performance indicators
• Weekly reporting functionally to REF project Coordinator and administratively to Head of SPIU .
• Bi-weekly (every other week) briefing notes outlining key issues for BRD Management attention in regard to claiming and verification implementation.
• Quarterly progress reports describing major activities undertaken and tasks accomplished during the reporting period and challenges hindering implementation process.
• End of year performance report.
Working relationships: All departments

Professional, academic qualifications and experience
• A Bachelor’s degree in project management, information technology, economics, business administration, accounting, finance, or related discipline.
• At least 5 years of relevant professional experience in project management, finance, or audit related work.
• Experience working on projects related with off-grid solar or clean cooking technologies financing or subsidy verification processes / procedures will be an added advantage.
• Experience of working on projects funded by World Bank or other development partners will be an added advantage.
• Exceptional communication, writing and analytical skills.
• Good organizational skills including attention to detail and multi-tasking skills;
• Strong working knowledge of Microsoft Office (Excel, Power point, Word, etc.)
• Strong data management knowledge and skills
• Experience with the Endev Pro Poor RBF, or similar subsidy programs, is an advantage.
• Proficiency in written and spoken English. Understanding of Kinyarwanda is an advantage.

Work Hours: 8 60 Bachelor Degree


Job application procedure

Application Guidelines:

Interested candidate should apply online ( and upload application documents including Curriculum Vitae, copies of degree certificates and professional certificates, motivation letter, names of three previous supervisors (as one document) as well as their emails and telephone.

Only online applications shall be considered.

Email only for inquiries (not application): 

Address all applications to the Head, Human Capital and Corporate Services of the Development Bank of Rwanda.

Deadline for application: Friday, July 02, 2021.

The employment package is highly competitive/attractive.

Only Candidates with the right qualifications and relevant experience shall be shortlisted and contacted for interviews.

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