Secretary and Data Manager Job at Pro-Femmes/Twese Hamwe (PFTH) - Career Opportunity in Rwanda

Vacancy title:
Secretary and Data Manager

[ Type: FULL TIME , Industry: Manufacturing , Category: Admin & Office ]

Jobs at:

Pro-Femmes/Twese Hamwe (PFTH)

Deadline of this Job:
24 September 2021  

Duty Station:
Within Rwanda , Kigali , East Africa

Summary
Date Posted: Tuesday, September 14, 2021 , Base Salary: Not Disclosed


JOB DETAILS:
PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill the position of Secretary and Data Manager, under the supervision of the Executive Director.

Duties and responsibilities
• Manage correspondences addressed to Pro-Femmes/ Twese Hamwe
• Ensure a reliable and comprehensive electronic and/ manual filing and archiving system for all Pro-Femmes/ Twese Hamwe documents
• Ensure adequacy, accuracy, and legitimacy of data at the secretariat level;
• Prepare working documents for relevant Pro-Femmes/ Twese Hamwe Secretariat meetings and relevant stakeholders’ meetings;
• Ensure timely requisition of office supply especially those for the secretariat;
• Prepare and/ or draft all Pro-Femmes/ Twese Hamwe correspondences in close consultation with the Executive Director;
• Prepare staff meetings per the plan and draft minutes;
• Organize and schedule appointments;
• Manage incoming and outgoing mails;
• Handle sensitive information in a confidential manner;
• Facilitate the website of Pro-Femmes/ Twese Hamwe to get appropriate information from different internal sources;
• Ensure appropriate and effective communication between Pro-Femmes/ Twese Hamwe and various partners/ stakeholders;
• Perform other tasks as shall be advised by the supervisors at Pro-Femmes /Twese Hamwe.

Key skills required
• Knowledge of office administration procedures;
• Aptitude to manage secretariat work;
• Good computer skills including Word, Excel, MS Outlook, PowerPoint, etc……
• Excellent typing and keyboard skills;
• Excellent written and verbal communication skills in English, French, and Kinyarwanda with presentation capabilities;
• Attention to details with a high level of accuracy and confidentiality;
• Ability to work with minimum supervision;
• High level of discretion and judgment;
• Good communication, customer service oriented, and relationship-building skills.

Desired competencies and qualifications for the Secretary and Data Manager
• Holder of Bachelor’s degree in public administration, Communication, or related fields;
• At least 6 years progressive experience in an administration position, specifically related to a secretary, information management;
• Solid organizational skills, including attention to detail, multi-task, and time management;
• Have strong analytical skills and ability to deal with complex issues in a clear and practical manner;
• Excellent communicator orally and in writing
Expression of interest and application

Work Hours: 8


Experience in Months: 72

Level of Education:
Bachelor Degree

 

Job application procedure

Interested and qualified candidates must submit their application to the office of Pro-Femmes/ Twese Hamwe located at Gahanga sector, Kicukiro district, just near Gahanga Sector’s office not later than 24th September 2021 at 4:00 pm. The application file must contain the following documents:
• A motivation letter addressed to the Chairperson of PRO-FEMMES/TWESE HAMWE;
• Detailed CV
• Copy of degree and other relevant documents/ certificates
• Copy of National ID or Passport
• Proof of past experience;
• At least one recommendation letter from a previous employer.


All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative
Job Type: Full-Time
Deadline of this Job: 24 September 2021
Duty Station: Kigali
Posted: 14-09-2021
No of Jobs: 1
Start Publishing: 14-09-2021
Stop Publishing (Put date of 2030): 14-09-2065
Apply Now

Notification Board:

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.