Summary
Date Posted: Tuesday, September 14, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
PRO-FEMMES/TWESE HAMWE is looking for a suitable candidate to fill the position of Secretary and Data Manager, under the supervision of the Executive Director.

Duties and responsibilities
• Manage correspondences addressed to Pro-Femmes/ Twese Hamwe
• Ensure a reliable and comprehensive electronic and/ manual filing and archiving system for all Pro-Femmes/ Twese Hamwe documents
• Ensure adequacy, accuracy, and legitimacy of data at the secretariat level;
• Prepare working documents for relevant Pro-Femmes/ Twese Hamwe Secretariat meetings and relevant stakeholders’ meetings;
• Ensure timely requisition of office supply especially those for the secretariat;
• Prepare and/ or draft all Pro-Femmes/ Twese Hamwe correspondences in close consultation with the Executive Director;
• Prepare staff meetings per the plan and draft minutes;
• Organize and schedule appointments;
• Manage incoming and outgoing mails;
• Handle sensitive information in a confidential manner;
• Facilitate the website of Pro-Femmes/ Twese Hamwe to get appropriate information from different internal sources;
• Ensure appropriate and effective communication between Pro-Femmes/ Twese Hamwe and various partners/ stakeholders;
• Perform other tasks as shall be advised by the supervisors at Pro-Femmes /Twese Hamwe.

Key skills required
• Knowledge of office administration procedures;
• Aptitude to manage secretariat work;
• Good computer skills including Word, Excel, MS Outlook, PowerPoint, etc……
• Excellent typing and keyboard skills;
• Excellent written and verbal communication skills in English, French, and Kinyarwanda with presentation capabilities;
• Attention to details with a high level of accuracy and confidentiality;
• Ability to work with minimum supervision;
• High level of discretion and judgment;
• Good communication, customer service oriented, and relationship-building skills.

Desired competencies and qualifications for the Secretary and Data Manager
• Holder of Bachelor’s degree in public administration, Communication, or related fields;
• At least 6 years progressive experience in an administration position, specifically related to a secretary, information management;
• Solid organizational skills, including attention to detail, multi-task, and time management;
• Have strong analytical skills and ability to deal with complex issues in a clear and practical manner;
• Excellent communicator orally and in writing
Expression of interest and application

Work Hours: 8

Experience in Months: 72

Level of Education: Bachelor Degree

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Job application procedure

Interested and qualified candidates must submit their application to the office of Pro-Femmes/ Twese Hamwe located at Gahanga sector, Kicukiro district, just near Gahanga Sector’s office not later than 24th September 2021 at 4:00 pm. The application file must contain the following documents:
• A motivation letter addressed to the Chairperson of PRO-FEMMES/TWESE HAMWE;
• Detailed CV
• Copy of degree and other relevant documents/ certificates
• Copy of National ID or Passport
• Proof of past experience;
• At least one recommendation letter from a previous employer.

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