Public Relations & Communication Officer
Level:4.II
Job description
• Develop annual media plan and consider it in the budget;
• Design target messages for different public users and prepare budget related;
• Elaborate and negotiate contracts with suitable radio and TV medias for message's dissemination
• Maintain relationships with different public institutions;
• Elaborate and monitor communication plan and submit it on concerned supervision's institutions
• Organize all surveys or opinion polls on services offered by the institution
• Design methods and tools for operation;
• Collect, count and analyze survey results and proposals placed in the box for suggestions - Release forces ideas;
• Collect and process data obtained from users by basing them in line with their expectations, satisfaction level, types of litigations,
• Make recommendations on institutional image improvement measures;
• Organize and/or participate in press seminars and conferences involving the institution:
• Write speeches, messages and press releases for authorities;
• Organize and Cover audiences and institution press conferences, round tables and sermons;
• Organize radio and TV broadcasts to inform the public on Institution’s activities;
• Write articles for newspapers on progress of the institution mission achievement;
• Inform the institution on quality of its image according to public and partners point of view
• Make critical analysis of publications in national or international media concerning the institution and produce synthetic technical notes to authorities
• Elaborate and insure internal communication for a better implementation of the communication plan
• Inform regularly institution's staff on decisions made and meeting’s recommendations
• Keeps informed staff on different agendas concerning the institution
• To execute any other duties as assigned by his or her superior in line with his/her job."
Minimum Qualifications
• Bachelor's Degree in International Relations
0 Year of relevant experience
• Bachelor's Degree in Communication
0 Year of relevant experience
• Bachelor's Degree in Journalism
0 Year of relevant experience
• Bachelor's Degree in Marketing
0 Year of relevant experience
• Bachelor's degree in Linguistics and Literature
0 Year of relevant experience
Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Communication skills
• Collaboration and team working skills
• Interviewing Skills
• Effective public relations and public speaking skills
• Good organizational and time management skills to deliver on tasks in a timely and streamlined manner;
• • Fluent in Kinyarwanda and English. Knowledge of French will be an added advantage
• • Excellent reporting skills
Purpose of the position
The Sponsorship Relations Facilitator assists in ensuring that Sponsorship operations and initiatives are well integrated and deployed within FH Rwanda programs and standards.
Main key results
Implementation of Child Sponsorship activities (50%)
1. Participate in the identification, selection, registration and verification of beneficiaries in the targeted communities as per set guidelines.
2. Ensure that letters are written, translated and get to sponsors/children on time.
3. Take children photos as required
4. Write at least one (1) success/impact stories per month and include photos showing the change in the lives of the people living in the community.
5. Engage and sensitize target communities with respect to program activities and organize parents and/or children meetings according to the relevant topics.
6. Equip parents in order to meet the spiritual, intellectual, physical and emotional needs of their children.
7. Build the capacity of the volunteers and partner with community groups to deliver outcomes effectively to enhance the well-being of children and ensure volunteer efforts are coordinated to promote integration and synergy to prevent duplications.
Reporting and Networking (30%)
1. Prepare monthly activity reports
2. Work with communities, local leaders, church leaders and families at all stages of program/ project implementation.
3. Develop and maintain good working relationships with local church leaders, local leaders, children’s parents, NGOs and cascade group volunteers in the community.
4. Visit the home of registered children two (2) times a year and complete a child well-being report using the template provided.
5. Represent FH Rwanda in community meetings and other forums as requested by the supervisor.
Contribution to monitoring and evaluation functions (20%)
1. Monitor the day-to-day program activities in the assigned cell in accordance with the designated monitoring systems and maintain accurate records of the same
2. Participate in data collection and entry for any assessments, surveys and evaluations.
Job requirements
• Advanced Diploma (A1 level) in Education, Social studies or related topics
• At least 2 years of relevant work experience in a NGO setting
• Valid Driving License Class A is a MUST
Other essential requirements
• Has a vibrant personal relationship with Jesus Christ
• Must have a demonstrated Christian commitment to serving the vulnerable and be in full agreement with FH’s Christian foundation and FH Vision, Mission and Values.
• Demonstrable experience in working with online data management systems and knowledge of World Link application.
• Have ability to work with the community especially with children
• Good interpersonal and organizational skills, including the ability to effectively work with cross-cultural teams.
• Ability to prioritize tasks, meet deadlines and work with limited supervision.
• Excellent Reporting and communication skills.
• Working knowledge of computers and MS Office Suite
• Attention to details and high level of accuracy
• Ability and willingness to work independently with a high degree of motivation and be result oriented
Communication Specialist
Level:3.II
Job description
• Development of media relations strategies;
• Elaboration of annual communication plan;
• Edit and update promotional material and publications (brochures, videos, social media posts etc.);
• Prepare and distribute press releases;
• Organize Communication events (e.g. open days, press conferences) and serve as the company’s interface with the external world;
• Ensuring adequate and proper advertising and branding of the institution;
• Addressing inquiries from the media and other parties;
• Tracking media coverage and follow industry trends;
• Preparation and submission of Communication reports;
• Organization of Consultative meetings, press
• conferences, TV and radio shows to disseminate the institution activities,
• Writing articles on the achievements of the institution,
• Publisheshment of in newspapers and online media;
• Elaboration of concept notes related to communication activities;
• Performing any other duties assigned by the Supervisor
Minimum Qualifications
• Bachelor's Degree in Communication
3 Years of relevant experience
• Bachelor's Degree in Journalism
3 Years of relevant experience
• Bachelor's Degree in Public Relations
3 Years of relevant experience
• Bachelor's Degree in Media
3 Years of relevant experience
• Master's Degree in Public Relations
1 Year of relevant experience
• Master's Degree in Journalism
1 Year of relevant experience
• Master's Degree in Communication
1 Year of relevant experience
• Professional experience in communication, media and/or public relations
5 Years of relevant experience
• Masters Degree in Media
1 Year of relevant experience
Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
• Ability to develop coordination mechanisms and information sharing platforms
• Ability to develop and implement communications initiatives using appropriate tools and channels
• Ability to convey ideas clearly and concisely
• Creative thinking skills and solution-oriented attitude
• Knowledge of online communication tools with special emphasis in audio-visual production and dissemination
• Track record of high ethical standards and responsibility towards duty
• Resources management skills
• Ability to understand and apply fundamental concepts and principles related to investigating facts, gathering and packaging of information for effective delivery to audiences
• Capabilities in report writing and presentation skills
• Problem solving skills
• Decision making skills
• Analytical skills;
• Communication Skills Verbal and Written