Documental and Archives Officer
2025-06-27T11:53:59+00:00
Muhanga District
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FULL_TIME
muhanga
Muhanga
00000
Rwanda
Public Administration, and Government
Management Officer
2025-07-04T17:00:00+00:00
Rwanda
8
Documental and Archives Officer at Muhanga District
Job Responsibilities
- Develop and operate a documentation and archives system for the hospital in accordance with established practices and standards.
- Develop and implement, in collaboration with relevant staff, an information classification and access policy.
- Maintain effective cataloguing and indexing of documents and regularly update the hospital’s documentation database.
- Receive, process, and file documents in accordance with policies and procedures.
- Organize documentation and archives for each hospital unit systematically.
- Analyze documentation needs and submit corresponding reports with recommendations.
- Enter documents into the database using approved software systems.
- Index and file documents in compliance with documentation policies, rules, and regulations.
- Identify and propose documents for submission to the National Archives Services.
- Perform other related duties as assigned by the supervisor.
Qualifications
- Bachelor’s Degree in Library and Information Science (0 years of experience required)
- Bachelor’s Degree in Documentation (0 years of experience required)
- Bachelor’s Degree in Archives (0 years of experience required)
- Bachelor’s Degree in Information Management (0 years of experience required)
- Bachelor’s Degree in Office Management (0 years of experience required)
- Bachelor’s Degree in Arts and Publishing (0 years of experience required)
Required Competencies & Technical Skills
Core Skills
- Resource management skills
- Analytical skills
- Problem-solving skills
- Decision-making skills
- Time management skills
- Results-oriented mindset
Technical & Digital Skills
- Digital literacy skills
- Fluency in Kinyarwanda, English, and/or French (knowledge of all is an advantage)
- Knowledge of Documentation Management Systems (DMS) is a plus
- Risk management skills
Psychometric Assessment
Languages
- English
Competency Domains
Competence/Skills:
- Critical thinking
- Problem-solving
- Decision-making
- Analytical skills
- Time management
Behavior and Attitude:
6. Processing speed
7. Attention and concentration
8. Behavioral observations
9. Patience
10. Empathy
Communication Skills:
11. Clear and effective communication
12. Influence and persuasion
Develop and operate a documentation and archives system for the hospital in accordance with established practices and standards. Develop and implement, in collaboration with relevant staff, an information classification and access policy. Maintain effective cataloguing and indexing of documents and regularly update the hospital’s documentation database. Receive, process, and file documents in accordance with policies and procedures. Organize documentation and archives for each hospital unit systematically. Analyze documentation needs and submit corresponding reports with recommendations. Enter documents into the database using approved software systems. Index and file documents in compliance with documentation policies, rules, and regulations. Identify and propose documents for submission to the National Archives Services. Perform other related duties as assigned by the supervisor.
Resource management skills Analytical skills Problem-solving skills Decision-making skills Time management skills Results-oriented mindset
Bachelor’s Degree in Library and Information Science (0 years of experience required) Bachelor’s Degree in Documentation (0 years of experience required) Bachelor’s Degree in Archives (0 years of experience required) Bachelor’s Degree in Information Management (0 years of experience required) Bachelor’s Degree in Office Management (0 years of experience required) Bachelor’s Degree in Arts and Publishing (0 years of experience required)
No Requirements
JOB-685e86578fa48
Vacancy title:
Documental and Archives Officer
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management Officer]
Jobs at:
Muhanga District
Deadline of this Job:
Friday, July 4 2025
Duty Station:
muhanga | Muhanga | Rwanda
Summary
Date Posted: Friday, June 27 2025, Base Salary: Not Disclosed
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Learn more about Muhanga District
Muhanga District jobs in Rwanda
JOB DETAILS:
Documental and Archives Officer at Muhanga District
Job Responsibilities
- Develop and operate a documentation and archives system for the hospital in accordance with established practices and standards.
- Develop and implement, in collaboration with relevant staff, an information classification and access policy.
- Maintain effective cataloguing and indexing of documents and regularly update the hospital’s documentation database.
- Receive, process, and file documents in accordance with policies and procedures.
- Organize documentation and archives for each hospital unit systematically.
- Analyze documentation needs and submit corresponding reports with recommendations.
- Enter documents into the database using approved software systems.
- Index and file documents in compliance with documentation policies, rules, and regulations.
- Identify and propose documents for submission to the National Archives Services.
- Perform other related duties as assigned by the supervisor.
Qualifications
- Bachelor’s Degree in Library and Information Science (0 years of experience required)
- Bachelor’s Degree in Documentation (0 years of experience required)
- Bachelor’s Degree in Archives (0 years of experience required)
- Bachelor’s Degree in Information Management (0 years of experience required)
- Bachelor’s Degree in Office Management (0 years of experience required)
- Bachelor’s Degree in Arts and Publishing (0 years of experience required)
Required Competencies & Technical Skills
Core Skills
- Resource management skills
- Analytical skills
- Problem-solving skills
- Decision-making skills
- Time management skills
- Results-oriented mindset
Technical & Digital Skills
- Digital literacy skills
- Fluency in Kinyarwanda, English, and/or French (knowledge of all is an advantage)
- Knowledge of Documentation Management Systems (DMS) is a plus
- Risk management skills
Psychometric Assessment
Languages
- English
Competency Domains
Competence/Skills:
- Critical thinking
- Problem-solving
- Decision-making
- Analytical skills
- Time management
Behavior and Attitude:
6. Processing speed
7. Attention and concentration
8. Behavioral observations
9. Patience
10. Empathy
Communication Skills:
11. Clear and effective communication
12. Influence and persuasion
Work Hours: 8
Experience: No Requirements
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Click Here to Apply
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