Summary
Date Posted: Thursday, January 16, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Land O'Lakes Venture37 is a 501(c)(3) nonprofit helping communities around the world build economies by strengthening agriculture from farm-to-fork, helping businesses grow, and linking farmers to markets. Since our start in 1981, we have been leveraging nearly 100 years of expertise in crop inputs, agricultural insights, dairy and animal nutrition from our close affiliate, Land O’Lakes, Inc., a farmer-owned agribusiness committed to fulfilling its purpose of feeding human progress. .

Job Responsibilities
• Oversee management of the Venture37 office facility and coordinate day-to-day office operations.
• Maintain a complete set of documentation for recruitment, employment, onboarding, and human resource management using the WorkDay system and hard files. Collaborate and communicate with the hiring manager, Venture37 HR management, and Chiefs of Party.
• Work and collaborate with technical managers and other project staff to (i) define specifications and requirements for machinery, equipment, and consultancy or other specialized services and (ii) to identify potential qualified suppliers and service providers.
• Prepare procurement authorization forms, secures signatures, prepares and issues requests for quotations, analyze bids, and assists with negotiations with suppliers, service providers, and consultants.
• Prepare documentation to facilitate vendor and consultant selection decisions by project staff and managers, using standardized templates and following approval authority levels.
• Maintain a complete set of documentation for all procurements of goods and services and contracting of individual consultants, submitting the supporting documentation to award purchase orders, authorize contracts and agreements, and secure vendor payments. Use the standard templates and collaborate and communicate with the Venture37 project management team.
• Coordinate travel and logistics for staff and consultants and assist with planning, organizing, and implementation of logistics for project events and meetings.
• Utilize MS Sharepoint, a collaboration and document sharing software (DevLink), a knowledge management system, to upload and retain key documents.

Job Skills: Not Specified

Job Qualifications
• University degree in management, administration or another relevant business field.
• Minimum of 5 years of relevant and demonstrated work experience in an administrative role.
• High level of competency and knowledge of MS Office software applications and examples of using technology to create efficiency and share information.
• Good understanding of competitive procurement practices.
• Oral and written fluency in English and Kinyarwanda.
• Confidence and excellent skills in written and verbal communication

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

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Job application procedure
Interested candidates are encouraged to send their cover letter explaining their interest and justifying their candidacy, CVs to Procurement.CDP@landolakes.org  no later than January 23rd, 2020 at 6:00 PM Kigali time. The title of the email must include “Office Administrator/Manager”

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