REQUEST FOR PROPOSALS (RFP) 

RFP No: GHSC-PSM-Nov 2023-0042 

For the provision of:

Technical Assistance (TA) for RMS ERP Implementation 

Contracting Entity:

Chemonics International Inc.

TIN: 106343214

KG 541 ST, Career Center Building Kimihurura, Kigali-Rwanda 

Funded by:

United States Agency for International Development (USAID) 

Funded under:

The USAID Global Health Supply Chain Program – Procurement and Supply Management project Prime Contract Number: Contract No. AID-OAA-I-15-00004. 

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/. 

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General. 

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value or compensation to obtain business. 

Offerors responding to this RFP must include the following as part of the proposal submission:

• Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state
• Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state
• Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting
• Certify that all information in the proposal and all supporting documentation are authentic and
• Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and 

Please contact IBuki@ghsc-psm.org with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics at to BusinessConduct@chemonics.com or by phone/Skype at 888.955.6881. 

Section I. Instructions to Offerors 

• Introduction 

Chemonics, the Buyer, acting on behalf of the U.S. Agency for International Development (USAID) and the USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project under contract number AID-OAA-I-15-00004; Task Order 1 is soliciting offers from companies and organizations to submit proposals to participate with GHSC-PSM to carry out a technical assistance support to RMS Enterprise Resource Planning (ERP) solution implementation. 

The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project is a USAID program implemented by Chemonics International in Rwanda. The goal of the GHSC- PSM Rwanda is to procure and provide health commodities for all USAID health programs, and to provide systems strengthening technical assistance to improve supply chain management and commodity security. 

GHSC-PSM endeavours to supply Rwandan citizens with lifesaving pharmaceutical and medical supplies and simultaneously build the capacity of government organizations and agencies, health care facilities among others. As part of project activities, the GHSC-PSM Rwanda seeks to support Rwanda Medical Supply Ltd (RMS) in the implementation of its ERP solution to improve efficiency, ensure the availability of quality, reliable, and affordable pharmaceutical products in all the health facilities in Rwanda. Furthermore, this ERP solution will benefit RMS with digitization and automation of end-to-end supply chain processes, aligns with functional requirements and provides comprehensive visibility on supply chain processes with reports and tools. 

Offerors are invited to submit proposals in response to this RFP in accordance with Section I Instructions to Offerors, which will not be part of the subcontract. The instructions are intended to assist interested Offerors in the preparation of their offer. Any resulting subcontract will be guided by Sections II and III. 

This RFP does not obligate Chemonics to execute a subcontract nor does it commit Chemonics to pay any costs incurred in the preparation and submission of the proposals. Furthermore, Chemonics reserves the right to reject any and all offers, if such action is considered to be in the best interest of Chemonics. 

Unless otherwise stated, the periods named in the RFP shall be consecutive calendar days. 

I.2.       Chronological List of Proposal Events 

The following calendar summarizes important dates in the solicitation process. Offerors must strictly follow these deadlines. 

RFP announcement    01/12/23

RFP published            01/12/23

Deadline for written questions    07/12/23

Answers provided to questions/clarifications     08/12/23

Proposal due date   15/12/23 

The dates above may be modified at the sole discretion of Chemonics. Any changes will be published in an amendment to this RFP. 

Written Questions and Clarifications. All questions or clarifications regarding this RFP must be in writing and submitted operationprocurement@ghsc-psm.org. Questions and requests for clarification, and the responses thereto, will be circulated to all RFP recipients who have indicated an interest in this RFP. 

Only written answers from Chemonics will be considered official and carry weight in the RFP process and subsequent evaluation. Any answers received outside the official channel, whether received verbally or in writing, from employees or representatives of Chemonics International, the GHSC-PSM project, or any other party, will not be considered official responses regarding this RFP. 

Proposal Submission Date. All proposals must be received by the date and time and complying with the instructions as provided in section 1.3. 

Oral Presentations. Chemonics reserves the option to have select offerors participate in oral presentations with the technical evaluation committee. Interviews may consist of oral presentations of offerors’ proposed activities and approaches. Offerors should be prepared to give presentations to the technical evaluation committee at the GHSC-PSM office within 2 days of receiving notification. 

Subcontract Award (estimated). Chemonics will select the proposal that offers the best value based upon the evaluation criteria stated in this RFP. 

I.3.       Offer Submission Requirements 

Offerors shall submit their offers "Electronically by email”. 

Emailed offers must be received by the same time and date/ Offerors shall submit their offers electronically on December 15, 2023, not later than 12:00 noon at the following address: 

Subject: TECHNICAL ASSISTANCE TO RMS ERP IMPLEMENTATION Tender: RFP No: RFP-GHSC-PSM-Nov 2023-0042 

Attention: Inès K. Gege Buki

Country Director – USAID GHSC-PSM email: operationprocurement@ghsc-psm.org 

Faxed offers will not be considered. 

Offerors are responsible for ensuring that their offers are received in accordance with the instructions stated herein. Late offers may be considered at the discretion of Chemonics. Chemonics cannot guarantee that late offers will be considered. Late offers will be considered at the discretion of Chemonics. 

Offerors wishing to respond to this RFP must submit proposals, in English, on 12-point Times New Roman font, single-spaced, in accordance with the following instructions. 

All proposals must be submitted in two volumes, consisting of: 

• Volume 1: Technical proposal
• Volume 2: Cost proposal 

The Offeror must submit the proposal electronically per email compatible with MX Word, MS Excel, readable format, or Adobe Portable Document (PDF) format in a Microsoft XP environment. Those pages requiring original manual signatures should be scanned and sent in PDF format as an email attachment or signed be using e-signatures. 

Technical proposals must not refer to pricing data in order that the technical evaluation may be made strictly on the basis of technical merit.