Terms of reference (TOR)For the Supply of Personal Protective Equipment (PPE) for Agricultural Use tender at IMBARAGA Farmer Organization 

Issued by: IMBARAGA Farmer Organization 

Date of Issue: 19th August 2025 

Deadline for Submission: 25th August 2025 

1. Background 

IMBARAGA Farmers Organization is a Rwandan Non-Governmental Organization established in 1992 by local farmers. Its core mission is to support the transformation of agriculture from traditional practices to a more professional, profitable, and socially impactful sector. IMBARAGA aims to make agriculture a viable economic activity that significantly contributes to improving the livelihoods and welfare of farmers. The organization's mission is to increase farmers' professionalism through capacity building for enhanced productivity and competitiveness, while also protecting their social and economic rights through lobbying and advocacy. IMBARAGA envisions a professional farmer who is a change maker, driving both economic development and social transformation within their communities. 

In line with our commitment to ensuring occupational safety and health among youth agripreneurs and farmer groups, we are seeking a qualified supplier to provide Personal Protective Equipment (PPE) for use in agricultural activities. The PPE will be distributed to youth engaged in crop production, including demonstration plots and on-farm activities. 

2. Objective 

The objective of this procurement is to supply high-quality, durable Personal Protective Equipment (PPE) suitable for agricultural activities to enhance the safety, hygiene, and working conditions of project participants. 

3. Scope of Work 

The successful bidder shall be responsible for: 

Supplying and delivering the following PPE items in the quantities and specifications requested; 

Ensuring all items meet acceptable safety and quality standards suitable for agricultural fieldwork; 

Delivering items to IMBARAGA head office located in Kigali, Kicukiro district, Kanombe Sector KK18AV214 

4. Items and specifications 

5. Delivery terms 

Delivery location: IMBARAGA head office located in Kigali, Kicukiro district, 

Kanombe Sector KK18AV214 

Delivery deadline: No later than 10 working days after contract signature/purchase order reception 

Mode of delivery: Supplier is responsible for transportation and offloading 

6. Eligibility and required documents 

Interested suppliers must submit the following: 

Company registration certificate (RDB) 

• Valid RRA tax clearance certificate 

Proof of past experience in supplying PPE or similar products 

A detailed financial offer (unit cost per item and total cost) 

Delivery lead time 

Product warranty and return policy 

Company profile with contact person details 

7. Evaluation Criteria 

Submissions will be evaluated based on: 

Compliance with technical specifications 

Price competitiveness 

Delivery timeline 

Relevant experience and past performance 

Quality assurance and warranty terms 

8. Submission Instructions 

All bids should be submitted in a sealed envelope or via email, clearly marked: "Tender for Supply of PPE - IMBARAGA" 

9. Deadline: 25th August 2025 at 10:00 AM. Late bids will not be considered. 
10. Additional Notes 

Samples may be requested during evaluation. 

Done at Kigali, 19th January 2025 

MANDA 

FARMERS 

IMBARAGA 

ORGANISATION 

Jean Paul MUNYAKAZI. 

Legal Representative, 

IMBARAGA Farmers Organization.