Administrative Specialist Contracting & Procurement job at GIZ Rwanda
Website :
284 Days Ago
Linkedid Twitter Share on facebook

Vacancy title:
Administrative Specialist Contracting & Procurement

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Admin & Office ]

Jobs at:

GIZ Rwanda

Deadline of this Job:
Thursday, June 01 2023 

Duty Station:
Within Rwanda , Kigali, East Africa

Summary
Date Posted: Monday, May 22 2023, Base Salary: Not Disclosed

Similar Jobs in Rwanda
Learn more about GIZ Rwanda
GIZ Rwanda jobs in Rwanda

JOB DETAILS:

A. Responsibilities
The Administrative Specialist Contracting & Procurement will perform the following responsibilities:

• purchasing materials and equipment for in accordance with GIZ rules and conditions
• responsible for the financial administration of financial agreements of GIZ with Rwandan partners
• provides solicited and unsolicited advice to the Team Leader Administration & Finance of the cluster on questions relating to financial agreements
• provides solicited and unsolicited advice to projects during the preparation and implementation of financial agreements with partners
• effectively coordinates with colleagues in Rwanda and at GIZ Head Office

The Administrative Specialist Contracting & Procurement will perform the following tasks:
B. Tasks
1. Service delivery for projects
The Administrative Specialist Contracting & Procurement
• handles procurement requests from projects
• contributes to the effective and efficient operation and delivery of different financial agreements, in compliance with GIZ’s Processes and Rules (P+R)
• contributes to the achievement of the annual targets of the unit
• monitors closely financial administration and provides regular updates to colleagues
• handles requests for local subsidies, financing agreements & development partnerships
• coordinates the internal financial administration of financial agreements with colleagues in projects, the country office, and GIZ Head Office in Germany

2. Controlling
The Administrative Specialist Contracting & Procurement
• checks the vouchers and receipts submitted by the projects’ partners for completeness and allocation to cost units and categories, and corrects these where necessary
• follows up pro-actively with project partners in case of incomplete documentation
• builds capacity within partner organizations for correct handling of financial agreements
• supports audits of financial agreements
• coordinates audit requests related to financing agreements

3. Other duties/additional tasks
The Administrative Specialist Contracting & Procurement
• reports all problems with financial administration and compliance without delay
• is responsible for filing in accordance with GIZ rules
• performs other duties and tasks at the request of management

C. Required qualifications
Qualifications
• Bachelor’s Degree in accounting, auditing, financial law, or a similar field

Professional experience
• At least 3 years’ professional experience in a comparable position

Other knowledge, additional competences
• outstanding knowledge of auditing and financial management
• very good working knowledge of ITC technologies (related software, email, the internet) and computer applications (e.g., MS Office, SAP)
• very good knowledge of English and Kinyarwanda. French and German are considered as assets
• comfortable in following-up pro-actively with project partners and colleagues
• clear and direct communication skills
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Work Hours: 8


Experience in Months: 36

Level of Education:
Bachelor Degree

Job application procedure
Interested candidates should submit their application (motivation letter, updated CV, certificates and references), until 1st June 2023, by e-mail to recruitment-rw@giz.de . The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject.

Women and persons with disabilities are particularly encouraged to apply.
Only shortlisted candidates will be contacted for test and interview.


All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Accounting/ Finance jobs in Rwanda
Job Type: Full-time
Deadline of this Job: Thursday, June 01 2023 
Duty Station: Kigali
Posted: 22-05-2023
No of Jobs: 1
Start Publishing: 22-05-2023
Stop Publishing (Put date of 2030): 22-05-2065
Apply Now
Notification Board

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.