Summary
Date Posted: Wednesday, March 02, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administrative Liaison Officer
Level:7.II
Job description
• Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries;
• Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document;
• Handle correspondences intended for/from the District’s Executive Secretary;
• Manage the agenda of District Executive Secretary and make logistical arrangements of all meetings chaired by him/her;
• Serve as minutes taker to all meetings chaired by the District Executive Secretary;
• Set up, ensure proper custody and constantly update an effective filing system of correspondences of the District Executive Secretary;
• Manage the Office of the Executive Secretary and handle his/her visitors;
• Arrange external meetings and appointments of the Executive Secretary and organize his/her travels;
• Work hand in hand with concerned staff to provide protocol to Executive Secretary’s visitors.

Minimum Qualifications
• Bachelor’s Degree in Public Administration
Experience: 0
• Bachelor’s Degree in Administrative Sciences
Experience: 0
• Bachelor’s Degree in Sociology
Experience: 0
• Bachelor's Degree in Management
Experience: 0
• Bachelor's Degree in Law
Experience: 0
• Bachelor's Degree in Social Work
Experience: 0
• Secretarial Studies, Office Management
Experience: 0

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Knowledge of customer care satisfaction
• Time management skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Knowledge in Office management
• Computer knowledge (word processing, excel spreadsheets, power point presentations)
• Excellent Communication, Organizational, and Interpersonal Skills

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
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