Data Manager
2025-06-30T13:32:50+00:00
Gasabo District (GASABO )
https://cdn.greatrwandajobs.com/jsjobsdata/data/employer/comp_2021/logo/Gasabo.jpg
https://www.gasabo.gov.rw/
FULL_TIME
Gasabo
Gasabo
00000
Rwanda
Public Administration, and Government
Management
2025-07-08T17:00:00+00:00
Rwanda
8
Location: Level Two Teaching Hospital
Reports To: Director General
Selection Process:
- Psychometric Test
- Written Assessment
- Oral Interview
Job Summary
The Data Manager is a key member of the hospital’s administrative and clinical information team, responsible for overseeing the management, quality, and utilization of health data across all departments. This role ensures that the hospital’s data systems function efficiently to support clinical care, planning, research, and reporting in compliance with national health policies and standards.
Key Responsibilities
1. Health Information System (HIS) Management
- Oversee the implementation, maintenance, and functionality of data platforms including EMR, LIS, DHIS2, and other systems used within the hospital.
- Ensure interoperability between systems, provide user support, and coordinate system updates and backups.
- Liaise with hospital IT teams and the Ministry of Health to maintain compliance and data system standards.
2. Supervision and Capacity Building
- Supervise data clerks, records officers, and M&E staff across clinical departments (OPD, IPD, HIV, maternity, pharmacy, laboratory, etc.).
- Conduct training and mentorship on data collection tools, indicator definitions, EMR usage, and reporting processes.
- Support students and academic staff in data access and use for research.
3. Data Collection and Management
- Ensure timely and accurate data entry and submission from all hospital units.
- Monitor data quality by checking completeness, accuracy, and consistency.
- Maintain secure digital and hard-copy data records in line with best practices.
4. Data Quality Assurance (DQA)
- Lead hospital-level DQA activities, including reviews and validation exercises.
- Identify data quality gaps and implement corrective actions.
- Resolve data discrepancies in collaboration with clinicians and department heads.
5. Data Analysis and Use for Decision-Making
- Analyze health service data to generate actionable insights.
- Develop and present dashboards, scorecards, and summary reports to hospital leadership.
- Support evidence-based decision-making in clinical and management meetings.
6. Reporting and Coordination
- Prepare and submit reports to the following stakeholders:
- Hospital Management
- District and Provincial Health Offices
- Ministry of Health (via HMIS/DHIS2)
- Development partners (e.g., CDC, Global Fund), as applicable
- Ensure adherence to all deadlines, formats, and reporting protocols.
7. Support for Teaching, Research, and Training
- Facilitate data access for academic research and learning purposes.
- Provide technical guidance on ethical data handling and research tools.
8. Monitoring and Evaluation (M&E)
- Track hospital Key Performance Indicators (KPIs).
- Participate in program evaluations, reviews, and operational research initiatives.
9. Confidentiality and Data Security
- Enforce national data protection and confidentiality standards.
- Implement secure access controls and data backup systems.
10. Liaison and External Engagement
- Serve as the hospital’s focal person during audits, site visits, and evaluations.
- Represent the hospital at external workshops, review meetings, and training programs related to data and M&E.
Qualifications and Competencies
- Bachelor’s Degree (A0) in Health Information Systems, Statistics, Public Health, or related field. A Master's degree is an added advantage.
- At least 3–5 years of progressive experience in health data management within a hospital or health institution.
- Proficiency in health data platforms such as EMR, DHIS2, LIS, and Microsoft Office.
- Strong leadership, analytical, and communication skills.
- Familiarity with national health reporting frameworks and indicator definitions.
- High ethical standards and commitment to confidentiality.
Reports To: Health Center Manager (A0/A1) Work Location: Health Center Level Selection Process: Psychometric Test Written Assessment Oral Interview Job Summary The Data Manager and Statistician plays a critical role in ensuring the integrity, accuracy, and timely reporting of health data at the health center level. This position supports evidence-based decision-making, monitors key performance indicators, and contributes to service delivery improvement through robust data management and analysis. Key Responsibilities 1. Health Data Collection & Validation Ensure complete and accurate data collection from all service points (e.g., OPD, ANC, maternity, HIV, immunization, family planning). Utilize national tools such as HMIS, SISCom, EMR, and official registers. Perform routine data validation by identifying and correcting errors, duplications, and missing data in collaboration with clinical staff. 2. Data Entry and Management Enter data into digital platforms such as HMIS, DHIS2, and EMR. Maintain updated and organized digital and physical data records. Secure data backup and enforce data storage protocols. 3. Data Quality Assurance (DQA) Conduct regular data verification, consistency checks, and triangulation. Lead or support DQA activities as per Ministry of Health or partner standards. Build staff capacity in data quality improvement. 4. Data Analysis and Interpretation Analyze data to identify trends and create visual dashboards. Provide data insights to guide management decisions and improve performance. Track priority indicators such as immunization, ANC attendance, HIV testing and treatment, and malnutrition rates. 5. Reporting and Feedback Prepare and submit monthly, quarterly, and annual reports to the District Health Office, Ministry of Health, and partners. Ensure accuracy and timeliness in reporting. Share feedback with service units to address gaps and enhance data use. 6. Monitoring and Evaluation (M&E) Support Monitor program indicators and service performance. Support the implementation of improvement plans and assessments. Participate in surveys and evaluations conducted at facility or community levels. 7. Training and Capacity Building Train staff on data collection tools, indicators, reporting procedures, and data ethics. Support onboarding of new staff on HIS tools and data responsibilities. 8. Coordination and Communication Collaborate with nurses, pharmacists, lab staff, social workers, and CHWs to strengthen data flow. Coordinate with District M&E officers and partners for supervision and technical guidance. 9. Confidentiality and Data Security Ensure confidentiality and integrity of all patient and health program data. Implement data security measures such as password protection and role-based access control. 10. Support to Planning and Resource Allocation Use statistical data to inform planning, forecasting, and allocation of resources. Assist health center leadership in identifying service gaps and intervention priorities. Qualifications and Requirements Bachelor’s Degree (A0) or Advanced Diploma (A1) in Statistics, Health Information Systems, Public Health, or related field. Experience with data systems such as DHIS2, EMR, and Excel is highly preferred. Strong analytical, organizational, and communication skills. High level of integrity and professionalism in handling health data.
Reports To: Health Center Manager (A0/A1) Work Location: Health Center Level Selection Process: Psychometric Test Written Assessment Oral Interview Job Summary The Data Manager and Statistician plays a critical role in ensuring the integrity, accuracy, and timely reporting of health data at the health center level. This position supports evidence-based decision-making, monitors key performance indicators, and contributes to service delivery improvement through robust data management and analysis. Key Responsibilities 1. Health Data Collection & Validation Ensure complete and accurate data collection from all service points (e.g., OPD, ANC, maternity, HIV, immunization, family planning). Utilize national tools such as HMIS, SISCom, EMR, and official registers. Perform routine data validation by identifying and correcting errors, duplications, and missing data in collaboration with clinical staff. 2. Data Entry and Management Enter data into digital platforms such as HMIS, DHIS2, and EMR. Maintain updated and organized digital and physical data records. Secure data backup and enforce data storage protocols. 3. Data Quality Assurance (DQA) Conduct regular data verification, consistency checks, and triangulation. Lead or support DQA activities as per Ministry of Health or partner standards. Build staff capacity in data quality improvement. 4. Data Analysis and Interpretation Analyze data to identify trends and create visual dashboards. Provide data insights to guide management decisions and improve performance. Track priority indicators such as immunization, ANC attendance, HIV testing and treatment, and malnutrition rates. 5. Reporting and Feedback Prepare and submit monthly, quarterly, and annual reports to the District Health Office, Ministry of Health, and partners. Ensure accuracy and timeliness in reporting. Share feedback with service units to address gaps and enhance data use. 6. Monitoring and Evaluation (M&E) Support Monitor program indicators and service performance. Support the implementation of improvement plans and assessments. Participate in surveys and evaluations conducted at facility or community levels. 7. Training and Capacity Building Train staff on data collection tools, indicators, reporting procedures, and data ethics. Support onboarding of new staff on HIS tools and data responsibilities. 8. Coordination and Communication Collaborate with nurses, pharmacists, lab staff, social workers, and CHWs to strengthen data flow. Coordinate with District M&E officers and partners for supervision and technical guidance. 9. Confidentiality and Data Security Ensure confidentiality and integrity of all patient and health program data. Implement data security measures such as password protection and role-based access control. 10. Support to Planning and Resource Allocation Use statistical data to inform planning, forecasting, and allocation of resources. Assist health center leadership in identifying service gaps and intervention priorities. Qualifications and Requirements Bachelor’s Degree (A0) or Advanced Diploma (A1) in Statistics, Health Information Systems, Public Health, or related field. Experience with data systems such as DHIS2, EMR, and Excel is highly preferred. Strong analytical, organizational, and communication skills. High level of integrity and professionalism in handling health data.
Reports To: Health Center Manager (A0/A1) Work Location: Health Center Level Selection Process: Psychometric Test Written Assessment Oral Interview Job Summary The Data Manager and Statistician plays a critical role in ensuring the integrity, accuracy, and timely reporting of health data at the health center level. This position supports evidence-based decision-making, monitors key performance indicators, and contributes to service delivery improvement through robust data management and analysis. Key Responsibilities 1. Health Data Collection & Validation Ensure complete and accurate data collection from all service points (e.g., OPD, ANC, maternity, HIV, immunization, family planning). Utilize national tools such as HMIS, SISCom, EMR, and official registers. Perform routine data validation by identifying and correcting errors, duplications, and missing data in collaboration with clinical staff. 2. Data Entry and Management Enter data into digital platforms such as HMIS, DHIS2, and EMR. Maintain updated and organized digital and physical data records. Secure data backup and enforce data storage protocols. 3. Data Quality Assurance (DQA) Conduct regular data verification, consistency checks, and triangulation. Lead or support DQA activities as per Ministry of Health or partner standards. Build staff capacity in data quality improvement. 4. Data Analysis and Interpretation Analyze data to identify trends and create visual dashboards. Provide data insights to guide management decisions and improve performance. Track priority indicators such as immunization, ANC attendance, HIV testing and treatment, and malnutrition rates. 5. Reporting and Feedback Prepare and submit monthly, quarterly, and annual reports to the District Health Office, Ministry of Health, and partners. Ensure accuracy and timeliness in reporting. Share feedback with service units to address gaps and enhance data use. 6. Monitoring and Evaluation (M&E) Support Monitor program indicators and service performance. Support the implementation of improvement plans and assessments. Participate in surveys and evaluations conducted at facility or community levels. 7. Training and Capacity Building Train staff on data collection tools, indicators, reporting procedures, and data ethics. Support onboarding of new staff on HIS tools and data responsibilities. 8. Coordination and Communication Collaborate with nurses, pharmacists, lab staff, social workers, and CHWs to strengthen data flow. Coordinate with District M&E officers and partners for supervision and technical guidance. 9. Confidentiality and Data Security Ensure confidentiality and integrity of all patient and health program data. Implement data security measures such as password protection and role-based access control. 10. Support to Planning and Resource Allocation Use statistical data to inform planning, forecasting, and allocation of resources. Assist health center leadership in identifying service gaps and intervention priorities. Qualifications and Requirements Bachelor’s Degree (A0) or Advanced Diploma (A1) in Statistics, Health Information Systems, Public Health, or related field. Experience with data systems such as DHIS2, EMR, and Excel is highly preferred. Strong analytical, organizational, and communication skills. High level of integrity and professionalism in handling health data.
No Requirements
JOB-68629202882da
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management]
