Finance And Administrative Manager job at National Pharmacy Council

Vacancy title:
Finance And Administrative Manager

[ Type: FULL TIME , Industry: Health Care , Category: Accounting & Finance ]

Jobs at:

National Pharmacy Council

Deadline of this Job:
Monday, June 02 2025 

Duty Station:
Within Rwanda , Kigali, East Africa

Date Posted: Tuesday, May 23 2023, Base Salary: Not Disclosed

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About the Role
We are currently looking for a Finance and Administrative Manager who will be responsible for overseeing the financial and administrative operations of the National Pharmacy Council. He/she will manage the financial reporting, budgeting, and forecasting processes, oversee the day-to-day accounting and financial operations, and provide support to the National Council Board in strategic planning and decision-making. Additionally, the Finance and Administrative Manager will manage the organization's administrative operations, ensuring that policies, procedures, and systems are in place to support the smooth functioning of the Council.

• Monitor and manage the Council's investments and ensure that investment policies are put in place and adhered to.
• Manage the council's financial risks and resources mobilisation
• Provide financial analysis and advice the management of the Council in order to support strategic decision-making.
• Prepare or as appropriate supervise the preparation of grant applications and financial reports to funders.
• Ensure tracking petty cash, keeping appropriate records and maintaining reconciliations
• Perform any other duties assigned by the supervisor

Administrative Management:
• Develop and implement policies and procedures to ensure the smooth functioning of the Council's administrative operations;
• Provide a strategic orientation and guidance on all administrative matters;
• Manage and coordinate the Council's human resources management
• Ensure proper management of the council’s assets
• Manage the Council's insurance policies and ensure that the organization is adequately protected against risks;
• Monitor and implement the recommendations of the auditors;
• Record all financial transactions, grants, and donations to the Council with the appropriate applications;
• Prepare monthly financial reports, quarterly reports, annual reports, and other reports that may be required by the Permanent Secretary and Registrar;
• Proper record of expenditures and the smartest filing method using the appropriate accounting applications;
• Plan and facilitate employee’s capacity development;
• Prepare or as appropriate supervise the preparation of the invoice’s payments for signatory authorities’ approval;
• Prepare all documentation for contract issuance;
• Ensure supply chain management and any logistic activities are undertaken appropriately;
• Keep updating the procedure manual and any other Administrative and/ or financial policies;
• Perform other duties as determined by the Permanent Secretary/Registrar.

• Bachelor's degree in Management, finance, accounting, and business administration, with professional certificate of ACCA or CPA. A Master's degree in Management, finance, accounting, and business administration, with professional certificate of ACCA or CPA, is preferred;
• Proven experience of five (5) years in the finance field;
• Knowledge of financial management standards and procedures;
• Knowledge of accounting principles and practices and financial data reporting;
• Proficiency in financial management software and Microsoft Office;
• Knowledge of nonprofit accounting principles and regulations;
• Knowledge of Human Resources Management Principles and Practices;
• Leadership and Management skills;
• Strong analytical and problem-solving skills;
• Ability to work independently and as part of a team;
• Experience in managing human resources, IT, and facilities.
• Excellent communication and interpersonal skills;
• Fluent communication in Kinyarwanda, French and English;
• Time Management skills;
• Ability to prioritize and manage multiple tasks and deadlines.
• Not have been blacklisted in public service

Selection Criteria
Only shortlisted candidates shall be contacted for examinations. The date and venue shall be communicated.

Work Hours: 8

Experience in Months: 120

Level of Education:
Bachelor Degree

Job application procedure
If you're interested in applying for this position, Click Here to submit your application.
Disclaimer: The National Pharmacy Council does not charge any kind of fee at whichever stage of the recruitment.

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Job Info
Job Category: Accounting/ Finance jobs in Rwanda
Job Type: Full-time
Deadline of this Job: Monday, June 02 2025 
Duty Station: Kigali
Posted: 23-05-2023
No of Jobs: 1
Start Publishing: 23-05-2023
Stop Publishing (Put date of 2030): 23-05-2065
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