Vacancy title:
Logistics Officer

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Transportation & Logistics]

Jobs at:
Western Province

Deadline of this Job:
Friday, July 18 2025

Duty Station:
Kigali | Kigali | Rwanda

Summary
Date Posted: Thursday, July 10 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Logistics Officer at Western Province (WP)

Job Responsibilities:

1. Asset Management & Record Keeping

• Maintain accurate records of fixed and non-fixed assets.
• Develop and update an asset recording system.
• Conduct annual inventories of movable and real property.
• Prepare inventory reports for decision-making.

2. Asset Maintenance & Repairs

• Develop and implement an asset maintenance plan.
• Prepare annual budgets for asset maintenance.
• Oversee periodic maintenance of buildings, equipment, and facilities.
• Ensure timely repairs and follow up on maintenance operations.

3. Store & Inventory Management

• Manage stock entries and supplies to different departments.
• Maintain updated store records and ensure stock security.
• Handle rolling stock operations (insurance, registrations, accidents, etc.).
• Keep stores and office premises clean and organized.

4. Procurement & Supplier Management

• Prepare specifications for needed assets.
• Verify delivered assets against specifications.
• Review and validate invoices.
• Liaise with suppliers and monitor service provider quality.

5. Vehicle Rent Management

• Prepare and process vehicle requisition forms.
• Negotiate with vehicle owners for quality service.
• Verify and validate vehicle-related invoices.

6. Documentation & Archiving

• Design and implement a documentation classification system.
• Maintain electronic archives of provincial records.
• Develop and enforce archives management regulations.
• Coordinate with units to ensure proper documentation.
• Network with other archives centers and professional associations.

Qualifications & Experience:

• Required Education:
  • Bachelor’s Degree in one of the following fields:
    • Economics
    • Administrative Sciences
    • Management
    • Store Management
    • Accounting
    • Office Management
    • Finance
    • Library and Information Sciences
    • Public Administration
• Experience:
  • 0 years of relevant experience required (entry-level position).

Required Competencies & Key Technical Skills:

• Technical Skills:
  • Knowledge of supply chain management.
  • Material resources management.
  • Strong computer skills (MS Office, inventory software).
  • Analytical and problem-solving skills.
  • Negotiation and procurement skills.
• Behavioral Skills:
  • Time management & organizational skills.
  • Interpersonal & teamwork skills.
  • Confidentiality & ethical conduct.
  • Clear communication (written & verbal).
  • Adaptability & conflict resolution.
• Language Proficiency:
  • Fluent in Kinyarwanda, English, and/or French (knowledge of all is an advantage).

Psychometric & Behavioral Domains:

• Critical Thinking & Decision Making
• Problem-Solving & Analytical Skills
• Attention to Detail & Self-Management
• Empathy & Coordination
• Assertiveness & Effective Communication
• Cross-Cultural Communication & Adaptability

Work Hours: 8

Experience: No Requirements

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Click Here to Apply

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