Procurement Officer
2025-06-30T13:45:37+00:00
Gasabo District (GASABO )
https://cdn.greatrwandajobs.com/jsjobsdata/data/employer/comp_2021/logo/Gasabo.jpg
https://www.gasabo.gov.rw/
FULL_TIME
Gasabo
Gasabo
00000
Rwanda
Public Administration, and Government
Management
2025-07-08T17:00:00+00:00
Rwanda
8
Workstation: Level Two Teaching Hospital
Reports To: Director General
Selection Process:
- Psychometric Test
- Written Assessment
- Oral Interview
Job Summary
The Procurement Officer is responsible for planning, executing, and managing all procurement activities in compliance with national procurement laws and hospital policies. This role ensures timely and cost-effective acquisition of goods, works, and services to support quality healthcare delivery, while maintaining transparency, efficiency, and accountability throughout the procurement process.
Key Responsibilities
1. Procurement Planning
- Develop and implement the hospital’s annual procurement plan in consultation with department heads.
- Forecast procurement needs for medical supplies, pharmaceuticals, equipment, and services.
- Ensure procurement aligns with the hospital’s budget, operational plans, and priority needs.
2. Purchasing and Supplier Management
- Process purchase requests, prepare purchase orders, and ensure timely acquisition of items.
- Identify and manage a roster of prequalified suppliers and service providers.
- Evaluate quotations and negotiate to ensure value for money and quality compliance.
3. Tendering and Contracting
- Draft and issue tender documents: RFQs, RFBs, and RFPs.
- Organize bid evaluation processes and ensure transparent vendor selection.
- Prepare contracts and liaise with the legal and finance teams for review and execution.
4. Compliance and Documentation
- Ensure adherence to:
- National public procurement laws and thresholds
- Institutional procurement procedures
- Donor-specific guidelines (e.g., CDC, Global Fund, or other funders)
- Maintain complete and organized records of bids, evaluations, purchase orders, delivery notes, and contracts.
5. Inventory and Supply Chain Coordination
- Collaborate with the storekeeper, pharmacy, and biomedical units to monitor stock levels.
- Prevent overstocking or stockouts through proper planning and timely replenishment.
- Verify that all received goods meet specifications and quality standards.
6. Reporting and Analysis
- Prepare procurement reports for monthly, quarterly, and annual reviews.
- Analyze procurement data to identify trends, cost-saving opportunities, and vendor performance.
7. Audit and Compliance Support
- Provide procurement records for internal, external, or donor audits.
- Implement audit recommendations to strengthen procurement controls and accountability.
8. Ethical and Transparent Practices
- Uphold the highest standards of integrity, impartiality, and accountability.
- Avoid conflicts of interest, favoritism, or fraudulent practices.
- Promote non-discriminatory procurement processes and respect for competition.
9. Teamwork and Cross-Departmental Coordination
- Work collaboratively with finance, administration, medical, and project teams.
- Participate in hospital planning and review meetings to align procurement with operational needs.
10. Capacity Building and System Improvement
- Keep up to date with national procurement regulations and industry best practices.
- Recommend system improvements such as e-procurement, supplier databases, or digital filing systems.
Qualifications and Competencies
- Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, or related field.
- At least 3 years of experience in public procurement, preferably in a healthcare or donor-funded setting.
- Knowledge of national procurement laws and donor guidelines (e.g., CDC, Global Fund, PEPFAR).
- Proficient in Microsoft Office, and procurement software/systems is an added advantage.
- Strong negotiation, analytical, and documentation skills.
- High level of integrity, accountability, and attention to detail.
Reports To: Health Center Manager (A0/A1) Work Location: Health Center Level Selection Process: Psychometric Test Written Assessment Oral Interview Job Summary The Data Manager and Statistician plays a critical role in ensuring the integrity, accuracy, and timely reporting of health data at the health center level. This position supports evidence-based decision-making, monitors key performance indicators, and contributes to service delivery improvement through robust data management and analysis. Key Responsibilities 1. Health Data Collection & Validation Ensure complete and accurate data collection from all service points (e.g., OPD, ANC, maternity, HIV, immunization, family planning). Utilize national tools such as HMIS, SISCom, EMR, and official registers. Perform routine data validation by identifying and correcting errors, duplications, and missing data in collaboration with clinical staff. 2. Data Entry and Management Enter data into digital platforms such as HMIS, DHIS2, and EMR. Maintain updated and organized digital and physical data records. Secure data backup and enforce data storage protocols. 3. Data Quality Assurance (DQA) Conduct regular data verification, consistency checks, and triangulation. Lead or support DQA activities as per Ministry of Health or partner standards. Build staff capacity in data quality improvement. 4. Data Analysis and Interpretation Analyze data to identify trends and create visual dashboards. Provide data insights to guide management decisions and improve performance. Track priority indicators such as immunization, ANC attendance, HIV testing and treatment, and malnutrition rates. 5. Reporting and Feedback Prepare and submit monthly, quarterly, and annual reports to the District Health Office, Ministry of Health, and partners. Ensure accuracy and timeliness in reporting. Share feedback with service units to address gaps and enhance data use. 6. Monitoring and Evaluation (M&E) Support Monitor program indicators and service performance. Support the implementation of improvement plans and assessments. Participate in surveys and evaluations conducted at facility or community levels. 7. Training and Capacity Building Train staff on data collection tools, indicators, reporting procedures, and data ethics. Support onboarding of new staff on HIS tools and data responsibilities. 8. Coordination and Communication Collaborate with nurses, pharmacists, lab staff, social workers, and CHWs to strengthen data flow. Coordinate with District M&E officers and partners for supervision and technical guidance. 9. Confidentiality and Data Security Ensure confidentiality and integrity of all patient and health program data. Implement data security measures such as password protection and role-based access control. 10. Support to Planning and Resource Allocation Use statistical data to inform planning, forecasting, and allocation of resources. Assist health center leadership in identifying service gaps and intervention priorities. Qualifications and Requirements Bachelor’s Degree (A0) or Advanced Diploma (A1) in Statistics, Health Information Systems, Public Health, or related field. Experience with data systems such as DHIS2, EMR, and Excel is highly preferred. Strong analytical, organizational, and communication skills. High level of integrity and professionalism in handling health data.
Reports To: Health Center Manager (A0/A1) Work Location: Health Center Level Selection Process: Psychometric Test Written Assessment Oral Interview Job Summary The Data Manager and Statistician plays a critical role in ensuring the integrity, accuracy, and timely reporting of health data at the health center level. This position supports evidence-based decision-making, monitors key performance indicators, and contributes to service delivery improvement through robust data management and analysis. Key Responsibilities 1. Health Data Collection & Validation Ensure complete and accurate data collection from all service points (e.g., OPD, ANC, maternity, HIV, immunization, family planning). Utilize national tools such as HMIS, SISCom, EMR, and official registers. Perform routine data validation by identifying and correcting errors, duplications, and missing data in collaboration with clinical staff. 2. Data Entry and Management Enter data into digital platforms such as HMIS, DHIS2, and EMR. Maintain updated and organized digital and physical data records. Secure data backup and enforce data storage protocols. 3. Data Quality Assurance (DQA) Conduct regular data verification, consistency checks, and triangulation. Lead or support DQA activities as per Ministry of Health or partner standards. Build staff capacity in data quality improvement. 4. Data Analysis and Interpretation Analyze data to identify trends and create visual dashboards. Provide data insights to guide management decisions and improve performance. Track priority indicators such as immunization, ANC attendance, HIV testing and treatment, and malnutrition rates. 5. Reporting and Feedback Prepare and submit monthly, quarterly, and annual reports to the District Health Office, Ministry of Health, and partners. Ensure accuracy and timeliness in reporting. Share feedback with service units to address gaps and enhance data use. 6. Monitoring and Evaluation (M&E) Support Monitor program indicators and service performance. Support the implementation of improvement plans and assessments. Participate in surveys and evaluations conducted at facility or community levels. 7. Training and Capacity Building Train staff on data collection tools, indicators, reporting procedures, and data ethics. Support onboarding of new staff on HIS tools and data responsibilities. 8. Coordination and Communication Collaborate with nurses, pharmacists, lab staff, social workers, and CHWs to strengthen data flow. Coordinate with District M&E officers and partners for supervision and technical guidance. 9. Confidentiality and Data Security Ensure confidentiality and integrity of all patient and health program data. Implement data security measures such as password protection and role-based access control. 10. Support to Planning and Resource Allocation Use statistical data to inform planning, forecasting, and allocation of resources. Assist health center leadership in identifying service gaps and intervention priorities. Qualifications and Requirements Bachelor’s Degree (A0) or Advanced Diploma (A1) in Statistics, Health Information Systems, Public Health, or related field. Experience with data systems such as DHIS2, EMR, and Excel is highly preferred. Strong analytical, organizational, and communication skills. High level of integrity and professionalism in handling health data.
Reports To: Health Center Manager (A0/A1) Work Location: Health Center Level Selection Process: Psychometric Test Written Assessment Oral Interview Job Summary The Data Manager and Statistician plays a critical role in ensuring the integrity, accuracy, and timely reporting of health data at the health center level. This position supports evidence-based decision-making, monitors key performance indicators, and contributes to service delivery improvement through robust data management and analysis. Key Responsibilities 1. Health Data Collection & Validation Ensure complete and accurate data collection from all service points (e.g., OPD, ANC, maternity, HIV, immunization, family planning). Utilize national tools such as HMIS, SISCom, EMR, and official registers. Perform routine data validation by identifying and correcting errors, duplications, and missing data in collaboration with clinical staff. 2. Data Entry and Management Enter data into digital platforms such as HMIS, DHIS2, and EMR. Maintain updated and organized digital and physical data records. Secure data backup and enforce data storage protocols. 3. Data Quality Assurance (DQA) Conduct regular data verification, consistency checks, and triangulation. Lead or support DQA activities as per Ministry of Health or partner standards. Build staff capacity in data quality improvement. 4. Data Analysis and Interpretation Analyze data to identify trends and create visual dashboards. Provide data insights to guide management decisions and improve performance. Track priority indicators such as immunization, ANC attendance, HIV testing and treatment, and malnutrition rates. 5. Reporting and Feedback Prepare and submit monthly, quarterly, and annual reports to the District Health Office, Ministry of Health, and partners. Ensure accuracy and timeliness in reporting. Share feedback with service units to address gaps and enhance data use. 6. Monitoring and Evaluation (M&E) Support Monitor program indicators and service performance. Support the implementation of improvement plans and assessments. Participate in surveys and evaluations conducted at facility or community levels. 7. Training and Capacity Building Train staff on data collection tools, indicators, reporting procedures, and data ethics. Support onboarding of new staff on HIS tools and data responsibilities. 8. Coordination and Communication Collaborate with nurses, pharmacists, lab staff, social workers, and CHWs to strengthen data flow. Coordinate with District M&E officers and partners for supervision and technical guidance. 9. Confidentiality and Data Security Ensure confidentiality and integrity of all patient and health program data. Implement data security measures such as password protection and role-based access control. 10. Support to Planning and Resource Allocation Use statistical data to inform planning, forecasting, and allocation of resources. Assist health center leadership in identifying service gaps and intervention priorities. Qualifications and Requirements Bachelor’s Degree (A0) or Advanced Diploma (A1) in Statistics, Health Information Systems, Public Health, or related field. Experience with data systems such as DHIS2, EMR, and Excel is highly preferred. Strong analytical, organizational, and communication skills. High level of integrity and professionalism in handling health data.
No Requirements
JOB-686295015553f
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management]
