Procurement Officer
2025-06-20T13:08:45+00:00
Urugo Women’s Opportunity Center (WOC)
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https://www.greatrwandajobs.com/jobs/
FULL_TIME
kigali
Kigali
00000
Rwanda
Consulting
Transportation & Logistics
2025-06-30T17:00:00+00:00
Rwanda
8
Job title: Procurement Officer
Vacancy Announcement: Kayonza, June, 18th 2025
Women Opportunity Center (WOC) is recruiting for the position of Procurement Officer. This position is open to all interested candidates/all sources and is available to start immediately at its Kayonza Headquarters. The Procurement Officer is the technical financial position in the organization and is under the Supervision of the Financial and Administration Manager.
The Procurement Officer is responsible for managing the procurement process, ensuring transparency, cost-effectiveness, and compliance with internal and external policies and procedures.
Specific duties include but are not limited to:
DUTIES AND RESPONSIBILITIES
- Lead and manage the end-to-end procurement process in accordance with organizational policies.
- Develop and implement annual procurement plans aligned with budget and operational needs.
- Identify, evaluate, and maintain strong relationships with vendors and suppliers.
- Prepare and issue Request for Quotations (RFQs), Requests for Proposals (RFPs), and other bidding documents.
- Negotiate contracts to ensure best value, quality, and timely delivery of goods and services.
- Ensure compliance with procurement regulations and maintain complete procurement records.
- Monitor supplier performance and manage procurement-related risks.
- Generate timely procurement reports and support budget holders with purchasing decisions.
SKILLS AND QUALIFICATIONS
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field
- Minimum of 2 years of relevant experience in procurement or supply chain management
- Strong knowledge of procurement procedures, contract management, and supplier evaluation
- Excellent negotiation, communication, and interpersonal skills
- High level of integrity, confidentiality, and professionalism
- Proficiency in MS Word, Excel, and procurement systems
- Fluency in Kinyarwanda, English, and French
If you are interested in this position, please send your detailed e-mail application: High Academic Degree, CV and cover letter in English, by June 27th 2025 to Careers@urugowoc.com. Please include the position title in the subject line.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. WOMEN OPPORTUNITY CENTER (WOC) is an equal opportunity employer
Evelyn KARAMAGI
Executive Director
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Job Identification
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|
Finance and Administration Department
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Finance and Administration Manager
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|
Job Title
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Procurement Officer
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|
Supervise Title:
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Finance and Administration Manager
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|
Job Purpose
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|
Under the supervision of the Finance and Administration Manager, the Procurement Officer is responsible for managing the procurement process, ensuring transparency, cost-effectiveness, and compliance with internal and external policies and procedures.
|
|
Key Job Responsibilities
|
|
Functions
|
Tasks
|
|
1. Procurement Planning and Sourcing
|
- Develop annual procurement plans aligned with organizational needs and available budgets.
- Identify and evaluate potential suppliers based on quality, price, delivery, and other relevant criteria.
- Establish and maintain relationships with approved vendors and ensure vendor registration processes are followed.
|
|
2. Procurement Process Execution
|
- Prepare and issue Requests for Quotations (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs).
- Collect and evaluate quotations/bids/proposals, ensuring transparency and fairness.
- Negotiate contracts and terms with suppliers to achieve best value for money.
- Draft, review, and finalize purchase orders and contracts in line with internal procedures.
|
|
3. Contract and Supplier Management
|
- Monitor contract implementation and ensure timely delivery of goods and services.
- Address and resolve supplier performance issues and disputes.
- Maintain an updated database of suppliers, contracts, and procurement records.
- Conduct periodic supplier performance evaluations.
|
|
4. Compliance and Documentation
|
- Ensure all procurement activities comply with internal policies and applicable laws.
- Maintain accurate and complete procurement records and documentation for audit and reporting purposes.
- Ensure confidentiality and ethical conduct throughout the procurement process.
|
|
5. Reporting and Analysis
|
- Prepare procurement status reports, savings analysis, and other required reports for management.
- Support budget holders with procurement planning and spending analysis.
- Provide data-driven recommendations to improve procurement efficiency.
|
|
6. Risk Management and Process Improvement
|
- Identify potential risks in the procurement cycle and suggest mitigation strategies.
- Recommend and implement best procurement practices and systems for better control and efficiency.
- Support development and update of procurement policies and procedures.
|
|
Job Qualification
|
|
Required Education Qualifications
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Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or any other relevant field
Professional certification in procurement (e.g., CIPS, ISM) is an added advantage.
|
|
Relevant Experience
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At least 2 years of experience in procurement or supply chain management
Hands-on experience in executing procurement processes and working with vendors.
|
Required Skills and Competencies
Interpersonal Skills:
- Self-motivated and able to work independently
- Results-oriented and committed to meeting deadlines
- High level of integrity and confidentiality
- Effective collaboration with internal teams and external suppliers
- Good communication and negotiation skills
Planning and Organization Skills:
- Strong analytical and problem-solving abilities
- Capable of managing multiple procurement activities simultaneously
- Ability to plan, monitor, and report on procurement processes and milestones
Teamwork Skills:
- Team player with the ability to share tasks and responsibilities
- Supportive and respectful in professional relationships
Communication Skills:
- Clear and concise in oral and written communication
- Uses appropriate communication channels to share procurement updates
- Ability to simplify procurement information for non-technical stakeholders
Professionalism:
- Demonstrates strong ethics, accountability, and responsiveness
- Shows commitment to achieving high performance standards
Writing and Skills
- Strong report writing and documentation skills
- Proficient in MS Word, Excel, and procurement-related software
- Knowledge of e-procurement systems is an asset
- Fluent in Kinyarwanda, English, and French.
Tasks 1. Develop regular inventory for the store management. Maintain accurate records of inventory levels. Monitor stock levels to ensure they meet demand without gap or excess. Coordinate with suppliers to ensure timely replenishment of stock Track shipments and ensure they reach their destination on time. Oversee the storage of materials and products. Organize the layout of warehouses for efficient space utilization. Ensure the safety and security of goods within the warehouse. Process purchase orders and sales orders accurately. Ensure timely order fulfillment and delivery. Resolve any order-related issues or discrepancies. Quality Control: Inspect incoming and outgoing goods for quality and accuracy. Implement quality control procedures to minimize errors and defects. Documentation and Compliance: Maintain proper records of receipts, and inventory. Ensure compliance with relevant regulations. Evaluate the performance of suppliers and logistics service providers. Continuous Improvement: Identify areas for process improvement within the logistics function. Implement best practices to enhance efficiency and reduce costs. Identify potential risks in the supply chain and develop mitigation strategies. Plan for contingencies in case of disruptions or emergencies. Communicate with customers and resolve any logistics-related inquiries or issues. 3. Software Utilization: Use logistics and inventory management software systems to track and manage inventory, shipments, and orders. 2. Coordination of the office transport Plan and schedule transportation services to align with the delegation's itinerary and agenda. Ensure the transport safety and security of delegation members during their travels. Manage all necessary documentation, including routing slips, Purchase orders and Routing/itinerary slips Coordinate transportation operations for the delegation, including airport transfers, ground transportation, and travel within the destination. 3. Efficiently manage the office and safeguard its layout. Assisting and overseeing the cleaning staff team to ensure that the office, and the entire WOC is regularly cleaned and maintained. Scheduling and coordinating routine cleaning, such as vacuuming, and sanitizing common areas, restrooms, and kitchen facilities. Addressing employee concerns or requests related to office facilities. Managing the maintenance and repair of office equipment, fixtures, and infrastructure. Ensuring meeting rooms settled in line with company calendar.
Teamwork Skills: Being collaborative with colleagues to assume specific tasks to achieve common goals; Being gentle in demanding colleague’s expertise. Communication Skills: Consider others’ opinions and avail feedback Uses proper channels of communication; Ability to provide the clear picture of any concept Professionalism: Having the ethical and performance standards; Showing ownership, responsiveness, urgency Writing and Skills Ability to produce a good written paper Excel and word skills Able to adopt software skills Fluent in Kinyarwanda, English and French.
Bachelor’s degree in sales and Marketing. Bachelor’s Degree in business administration Logistics management Any other relevant experience Able to manage work pressure as well as having the ability to with a minimum supervision and meet the company expectations. Experience and knowledge in treasury management Relevant Experience At least 2 years of working experience Experience to apply fundamental concepts and principles of a professional discipline.
JOB-68555d5d5b10e
Vacancy title:
Procurement Officer
[Type: FULL_TIME, Industry: Consulting, Category: Transportation & Logistics]
Jobs at:
Urugo Women’s Opportunity Center (WOC)
Deadline of this Job:
Monday, June 30 2025
Duty Station:
kigali | Kigali | Rwanda
Summary
Date Posted: Friday, June 20 2025, Base Salary: Not Disclosed
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Learn more about Urugo Women’s Opportunity Center (WOC)
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JOB DETAILS:
Job title: Procurement Officer
Vacancy Announcement: Kayonza, June, 18th 2025
Women Opportunity Center (WOC) is recruiting for the position of Procurement Officer. This position is open to all interested candidates/all sources and is available to start immediately at its Kayonza Headquarters. The Procurement Officer is the technical financial position in the organization and is under the Supervision of the Financial and Administration Manager.
The Procurement Officer is responsible for managing the procurement process, ensuring transparency, cost-effectiveness, and compliance with internal and external policies and procedures.
Specific duties include but are not limited to:
DUTIES AND RESPONSIBILITIES
- Lead and manage the end-to-end procurement process in accordance with organizational policies.
- Develop and implement annual procurement plans aligned with budget and operational needs.
- Identify, evaluate, and maintain strong relationships with vendors and suppliers.
- Prepare and issue Request for Quotations (RFQs), Requests for Proposals (RFPs), and other bidding documents.
- Negotiate contracts to ensure best value, quality, and timely delivery of goods and services.
- Ensure compliance with procurement regulations and maintain complete procurement records.
- Monitor supplier performance and manage procurement-related risks.
- Generate timely procurement reports and support budget holders with purchasing decisions.
SKILLS AND QUALIFICATIONS
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field
- Minimum of 2 years of relevant experience in procurement or supply chain management
- Strong knowledge of procurement procedures, contract management, and supplier evaluation
- Excellent negotiation, communication, and interpersonal skills
- High level of integrity, confidentiality, and professionalism
- Proficiency in MS Word, Excel, and procurement systems
- Fluency in Kinyarwanda, English, and French
If you are interested in this position, please send your detailed e-mail application: High Academic Degree, CV and cover letter in English, by June 27th 2025 to Careers@urugowoc.com. Please include the position title in the subject line.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. WOMEN OPPORTUNITY CENTER (WOC) is an equal opportunity employer
Evelyn KARAMAGI
Executive Director
|
Job Identification
|
|
Finance and Administration Department
|
Finance and Administration Manager
|
|
Job Title
|
Procurement Officer
|
|
Supervise Title:
|
Finance and Administration Manager
|
|
Job Purpose
|
|
Under the supervision of the Finance and Administration Manager, the Procurement Officer is responsible for managing the procurement process, ensuring transparency, cost-effectiveness, and compliance with internal and external policies and procedures.
|
|
Key Job Responsibilities
|
|
Functions
|
Tasks
|
|
1. Procurement Planning and Sourcing
|
- Develop annual procurement plans aligned with organizational needs and available budgets.
- Identify and evaluate potential suppliers based on quality, price, delivery, and other relevant criteria.
- Establish and maintain relationships with approved vendors and ensure vendor registration processes are followed.
|
|
2. Procurement Process Execution
|
- Prepare and issue Requests for Quotations (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs).
- Collect and evaluate quotations/bids/proposals, ensuring transparency and fairness.
- Negotiate contracts and terms with suppliers to achieve best value for money.
- Draft, review, and finalize purchase orders and contracts in line with internal procedures.
|
|
3. Contract and Supplier Management
|
- Monitor contract implementation and ensure timely delivery of goods and services.
- Address and resolve supplier performance issues and disputes.
- Maintain an updated database of suppliers, contracts, and procurement records.
- Conduct periodic supplier performance evaluations.
|
|
4. Compliance and Documentation
|
- Ensure all procurement activities comply with internal policies and applicable laws.
- Maintain accurate and complete procurement records and documentation for audit and reporting purposes.
- Ensure confidentiality and ethical conduct throughout the procurement process.
|
|
5. Reporting and Analysis
|
- Prepare procurement status reports, savings analysis, and other required reports for management.
- Support budget holders with procurement planning and spending analysis.
- Provide data-driven recommendations to improve procurement efficiency.
|
|
6. Risk Management and Process Improvement
|
- Identify potential risks in the procurement cycle and suggest mitigation strategies.
- Recommend and implement best procurement practices and systems for better control and efficiency.
- Support development and update of procurement policies and procedures.
|
|
Job Qualification
|
|
Required Education Qualifications
|
Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or any other relevant field
Professional certification in procurement (e.g., CIPS, ISM) is an added advantage.
|
|
Relevant Experience
|
At least 2 years of experience in procurement or supply chain management
Hands-on experience in executing procurement processes and working with vendors.
|
Required Skills and Competencies
Interpersonal Skills:
- Self-motivated and able to work independently
- Results-oriented and committed to meeting deadlines
- High level of integrity and confidentiality
- Effective collaboration with internal teams and external suppliers
- Good communication and negotiation skills
Planning and Organization Skills:
- Strong analytical and problem-solving abilities
- Capable of managing multiple procurement activities simultaneously
- Ability to plan, monitor, and report on procurement processes and milestones
Teamwork Skills:
- Team player with the ability to share tasks and responsibilities
- Supportive and respectful in professional relationships
Communication Skills:
- Clear and concise in oral and written communication
- Uses appropriate communication channels to share procurement updates
- Ability to simplify procurement information for non-technical stakeholders
Professionalism:
- Demonstrates strong ethics, accountability, and responsiveness
- Shows commitment to achieving high performance standards
Writing and Skills
- Strong report writing and documentation skills
- Proficient in MS Word, Excel, and procurement-related software
- Knowledge of e-procurement systems is an asset
- Fluent in Kinyarwanda, English, and French.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now.
- If you are interested in this position, please send your detailed e-mail application: High Academic Degree, CV and cover letter in English, by June 30th 2025 Please include the position title in the subject line.
- ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED. WOMEN OPPORTUNITY CENTER (WOC) is an equal opportunity employer
- Evelyn KARAMAGI
- Executive Director
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