Provision of Audit
Background: IPA is a research and policy Non-Governmental Organization (NGO) that discovers and promotes effective solutions to global poverty problems. IPA designs, rigorously evaluates and refines these solutions and their applications together with researchers and local decision makers, ensuring evidence is used to improve the lives of the world’s poor. Since being founded in 2002, IPA has worked with over 400 leading academics to conduct over 500 evaluations in 51 countries.
IPA Rwanda was established in 2013 and has multiple active projects spanning Education, Agriculture, Finance, and Health. IPA Rwanda predominantly implements randomized evaluations in collaboration with the academics, the Government of Rwanda and other development NGOs to evaluate the impact of new development concepts to help inform future government policy and development projects.

1. Introduction
Background: IPA is a research and policy Non-Governmental Organization (NGO) that discovers and promotes effective solutions to global poverty problems. IPA designs, rigorously evaluates, and refines these solutions and their applications together with researchers and local decision-makers, ensuring evidence is used to improve the lives of the world’s poor. Since being founded in 2002, IPA has worked with over 400 leading academics to conduct over 500 evaluations in 51 countries.
IPA Rwanda was established in 2013 and has multiple active projects spanning Education, Agriculture, Finance, and Health. IPA Rwanda predominantly implements randomized evaluations in collaboration with the academics, the Government of Rwanda, and other development NGOs to evaluate the impact of new development concepts to help inform future government policy and development projects. IPA Rwanda has restricted grant income of approximately 1.2- 1.4m USD per year.

Scope of work:
IPA Rwanda is looking to engage an accounting and auditing firm to conduct an audit on annual accounts and issue an audit opinion on those statements to comply with the Rwanda Revenue Authority requirements, specifically Law Nº 016/2018 OF 13/04/2018.

2. Synopsis of the Request for Quotation
IPA Rwanda invites qualified firms to submit quotations for provision of Audit for IPA Annual accounts, as follows:
1. RFQ No.:002/01/2022/AUD
2. Issue Date:January 14, 2022
3. Title: Provision of Audit for IPA Annual accounts
4. Issuing Office :Innovations for Poverty Action (IPA), Rwanda
Plot 1123, KK23/KK387, Kicukiro (IPA Rwanda office map), Phone: +250 788 520 935
5. Deadline for Receipt of Questions January 22, 2022
6. Point of Contact for Questions
7. Deadline for Receipt of Quotes.iparwandaprocurement@poverty-action.org January 28, 2022, no later than 5 PM

8. Submission Address:RWA_proposals@poverty-action.org
9. Anticipated Award Type A firm-fixed-price contract, IPA will pay an agreed fixed price for the engagement per engagement completed.
Issuance of this RFQ in no way obligates IPA to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote.
10. Basis for Award An award will be made to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to IPA considering price or/and other factors included in the RFQ. To be considered for award, bidders must meet the requirements identified in Section 4, “Determination of Responsibility”. No discussions or negotiations are permitted with bidders, and therefore bidders shall submit their best and final price.

3. Request for Quotation
1.General Instructions to Bidders
2.Question Regarding the RFQ
3.Technical Specifications and requirements for Technical Acceptability
• Quotes must be received by January 28, 2022, no later than 5 PM Late offers will be rejected except under extraordinary circumstances at IPA’s discretion.
• Bidders shall submit quotes electronically via RWA_proposals@poverty-action.org
• Bidders shall sign and date their quotation.
• Bidders shall complete basing on the sample provided on attachment 1.
• Value Added Tax (VAT) shall be included in the proposed price.
Each Bidder is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted in writing to the Issuing Office no later than the date specified above. All questions received will be compiled and answered in writing and distributed to all interested Bidders.
The list of services required is provided in Attachment Price Schedule. Final delivery is required by no later than two months from the date of signing contract.

4.Deliverables and timeline
1. Audit statement on the annual accounts as per Rwanda
Revenue Authority requirements
➢ due to Rwanda Revenue Authority on 31st March 2022 covering Financial year 2021 starting January 1st, 2021, to December 31st,2021
2. Annual audit advisory letters to IPA Rwanda Management advising on any recommended enhancements to the internal control frame
5. Determination of Responsibility
IPA will not enter into any type of agreement with a vendor prior to ensuring the service provider responsibility fulfilling the below requirements. When assessing a vendor’s responsibility, the following factors are taken into consideration:

Requirements:
1. Quotations for the engagement must be addressed to the Country Director and emailed to RWA_proposals@poverty-action.org no later than January 28, 2022, at 5 PM local time Late submissions will not be considered.

2. Firms must submit a fixed gross price for the Scope of Work and Deliverables in Rwandan Francs only valid for Ninety (90) days from the end of the quotation period
3. Firms must submit a competency statement to demonstrate their ability to complete the work, similar past engagements, and a minimum of three (3) references.
4. Firms must include full administrative details of their company including:
a.Full address of the company indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, Telephone, Post office box and Bank account details
b. Company profile
c. Copy of Trade License
d. Original or certified copy of affidavit of no debt by RRA still valid
e.Original or certified copy of affidavit of no debt by the Rwanda Social Security Board still valid
f. Copy of VAT registration certificate
g. Proof that RRA accept audit opinions from the firm h. Membership certificate with ICPAR
i.Past performance (3) certificate from government institutions or other known institution (preferably international NGO)
5. All quotations must be submitted in English
6. Shortlisted firms may be called to present their proposals
7. Provide copies of the required business licenses to operate in the host country.
8. Ability to comply with required or proposed delivery or performance schedules.

6. Compliance with Terms and Conditions
Bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment 2: Terms and Conditions.
7. Procurement Ethics By submitting an RFQ, Bidders certify that they have not/will not attempt to bribe or make any payments to IPA employees in return for preference, nor have any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such practice constitutes an unethical, illegal, and corrupt practice and either the Bidders or the IPA staff may report violations to the Toll-Free Ethics and Compliance Anonymous Hotline at +1 844 837 544

Delivery Date:
1.2 Attachment 2: Terms and Conditions
1. The Request for Quotes is not and shall not be considered an offer by IPA.
2.All responses must be received on or before the date and time indicated on the RFQ. All late responses will be rejected.
3. All unresponsive quotes will be rejected.
4. All quotes will be considered binding offers. Prices quoted must be valid for entire period provided by respondent.
5. All procurement will be subject to IPA contractual terms and conditions and contingent on the availability of donor funding.
6.IPA reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting quotations for such rejection or cancellation of the procurement.
7. IPA reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
8. All information provided by IPA in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. IPA is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
9. IPA reserves the right to require any bidder to enter into a non-disclosure agreement.
10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response.
11. All Responses and supporting documentation shall become the property of IPA, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.
12. Willing to sign Terrorist Financing Screening Consent Form
IPA Rwanda

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