Site Operations Coordinator

2025-05-15T18:16:00+00:00

FULL_TIME

Hospitality, and Tourism

Management

2025-05-20T17:00:00+00:00

 

Rwanda

8

RERORTING TO: Park Manager

SCOPE OF THE JOB

Responsible for all park operations linked to the company, including infrastructure development & maintenance, fleet management, and logistics. He/she will also be responsible for all reporting of operations-based activities and help develop the budget plan related to operations.

Duties and Key responsibilities (not exhaustive)

Development and maintenance of all park infrastructure and assets (buildings, road, fence, bikes, scooters, tents, vehicles, et)

• Assist in conservation and monitoring activities
• Assist in all departmental logistics
• Supervision of maintenance house and logistics
• Supervision of the stores and all assets
• Supervision of all maintenance operations
• Develop and implement of emergency response plan
• Purchase of materials (through procurement officer) and ensure accountability
• Management of the operations department staff team and implement training and skills development as well as their annual assessments

KNOWLEDGE AND SKILLS

Minimum Education and Qualification Required

• BSc degree or equivalent in a technical profession.
• Minimum 5 years’ experience in operations of a technical based company/ies as a manager or head of a section (mainly in construction of environmental friendly infrastructure)
• Basic knowledge of GIS, software applications including stock management programmes, MS Office, etc will be an advantage
• Clean driving license held for a minimum of 5 years
• Proficient in English both spoken and written
• Ability to perform demanding and flexible work, during day and night.
• Integrity; inter-personal skills
• Good analytical and problem-solving skills
• Good communication and reporting skills
• Ability to work in remote or isolated areas
• Ability to work under pressure and overtime
• Added advantages
• Knowledge of official languages spoken in Rwanda
• Experience in mechanics, construction, and solar systems
• Experience with stock and asset management
• Experience and a genuine passion for conservation

1. Accounting and Reporting Supervise the recording, classifying and summarizing of the financial transactions of the park and ensuring the proper update and maintenance of the accounts to ensure that the accounting system provides the basis for an efficient financial information system for both internal and external users and that it is compliant with internationally accepted accounting principles, legal and statutory requirements of the country Review and provide guidance and coaching to accounting staff ensuring accuracy, correctness, and completeness of transactions recorded Ensure the timeliness of required financial reports to project managers, donors, government partners, and the Park Management Committee Prepare periodic reports of financial performance and discuss with the head of departments 2. Treasury and Cash Management He/she will be responsible for treasury planning Liaises with the banks to ensure best rates on forex, transfers, credit card charges, etc 3. Planning, Budgeting, and Forecasting Reporting Assist in the planning and budgeting for the project, taking the lead in the financial plans and budgets and ensuring that the assumptions, parameters, guidelines, and policies in planning are complied with Review and monitors the budget performance of the project and provide recommendations Provide cost data of the various resource inputs to project personnel to prepare and update Budget Assist the Park manager and other park staff by providing guidance on compliance with donors’ guidelines and the provisions of donor agreements 4. Internal Control Environment Continuously review the adequacy of internal control to ensure the provision of accurate and timely financial information, protection of assets and adherence to policies, systems and procedures and the smooth and orderly implementation of plans and activities 5. Fixed Asset Management Ensure the identification and proper inventory of fixed assets of the project through the conduct of an annual inventory to determine their location and condition of proper disposition Determine the accuracy of depreciation in accordance with NEP policy and that the assets are adequately protected Prepare the request for approval to dispose of missing, lost, stolen, damaged and obsolete equipment 6. Payroll Ensure that the systems and procedures are in place to enable accurate preparation and disbursement of the payroll in compliance with statutory requirements Sign off on the monthly payroll by reviewing and checking the accuracy of amounts to be paid to the staff 7. Due Diligence and Audit Co-ordinates with the auditors. This includes preparation of the reporting pack and necessary notes to the accounts Provide draft responses to the audit management letter, including coordinating inputs from the programme, human resources, administration, and other units as necessary Ensure the closure and resolution of audit findings 8. Park Management Committee Meeting Attending the Park Management Committee meeting and taking the minutes of the committee. Provide financial information to the committee for all meetings 9. General Provide leadership and guidance in all matters pertaining to finance (including taxation and other financial issues) and give advice and support to all those needing it Provide training to project staff on NEP financial policies and procedures, budgeting methods and compliance with donor guidelines

Qualified ACCA / CPA/CIMA / CA or equivalent QuickBooks online is a must At least 5 years post qualification experience Experience in private or international organizations Has managed a team of at least 5 people Demonstrated leadership ability Demonstrated experience providing reports to stakeholders Experience in working in a multi-cultural environment Experience working with ERP systems Excellent computer/technology skills – MS Office, Strong communication & presentation skills Good commercial skills Analytical skills Stakeholder relationship management skills Strong interpersonal skills Strong team player Results oriented Highly resilient Adaptable

Qualified ACCA / CPA/CIMA / CA or equivalent QuickBooks online is a must At least 5 years post qualification experience Experience in private or international organizations Has managed a team of at least 5 people Demonstrated leadership ability Demonstrated experience providing reports to stakeholders Experience in working in a multi-cultural environment Experience working with ERP systems Excellent computer/technology skills – MS Office, Strong communication & presentation skills Good commercial skills Analytical skills Stakeholder relationship management skills Strong interpersonal skills Strong team player Results oriented Highly resilient Adaptable

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